BOARD OF MUSKINGUM TOWNSHIP TRUSTEES
DATE: November 6, 2012
PURPOSE OF MEETING: Regular Meeting.
OPENING: The Muskingum Township Trustees met in regular session on November 6, 2012 at 7:00 p.m. in the Fire Building. All trustees and fiscal officer were present. There were 6 residents present and 2 representatives from Wicert Insurance.
The October 4, 2012 regular minutes were read and approved.
Checks were approved and signed for payment.
Maniaci introduced Jeff Cashman and Kevin Howell from Wicert to follow-up on insurance options. Mr. Cashman presented a five point program outlining items to consider when choosing a health insurance plan, plan options, carrier and broker. Mr. Cashman discussed options such as maintaining our current plan and carrier, selecting a different broker, such as Wicert, or choosing a high deductible plan with a (HRA) or (HSA) option to name a few. Mr. Cashman stated he would be at next meeting to discuss options again but it's up to the township on how we want to proceed with our plan and broker.
Maniaci opened for old business.
Fiscal officer Baughman gave an update on FEMA grant. Baughman met with FEMA representative on October 5th to complete initial application forms and review information the FEMA representative needs to prepare the grant. The due date for submission of the grant is 60 days from the October 5, 2012 meeting. Baughman is gathering the information needed for the grant application and will submit to the FEMA representative.
Maniaci indicated that the township sign at entrance has been updated.
Maniaci asked Fusner about an update on St. Mary's culvert. Fusner stated 36" culvert would suffice in order to put up the guardrail. Doug Davis and Zemba both feel structure is good but not quite wide enough for road. Maniaci asked about extending the box culvert. Fusner stated he would talk with Doug Davis again about this option and suggest the route we should go.
Maniaci addressed the use of the township garage as a Shelter. Maniaci spoke with Bo Keck, Chris Fenton, Mark Brown and James Applegate of the Red Cross. The garage with the restrooms and kitchen is suitable for the shelter needs and Mr. Brown and Mr. Keck were in favor and said they use their Falls Twp. buildings as a shelter. Maniaci stated that if we decide to go with the shelter we should consider adding a generator. We also need to look into adding all our Township buildings with smoke and fire alarm security. Maniaci made a motion to use the "original" fire building as a shelter for the Red Cross and future disasters. Fusner seconded. Roll Call: Maniaci ayed, Fusner ayed, Hittle ayed.
Fusner addressed zoning. Fusner stated before working with attorney we will contact the Ohio State Extension Office for more information. Fusner talked with Springfield Township and he referred to ORC 519 regarding Township Zoning to assist us through the zoning process.
Maniaci stated he spoke with The Frank Gates Company about training BWC requirements. We need to take one class. Matt Hittle will be attending this class to full-fill our training requirement.
Maniaci stated that he and Fiscal Officer Baughman met with Loren Bates for our 2010 and 2011 audit exit meeting. The audit was good and will be available after Auditor of State signs off on it and provides us with the final reports.
Maniaci addressed the equipment shelter spoke of at our last meeting. Maniaci met with couple different people about some estimates and indicated that without any engineering we would be looking at couple hundred thousand dollars. We will continue to explore our options. Jerry Miller suggested building an actual salt bin first and cost compare before pursuing the shelter.
Maniaci addressed status of new Kinstle Sterling Dump Truck. The truck ordered was wrong and is being fixed. Maniaci stated because of this we have to fix the paper work for the financing and also need legal counsel to sign off on opinion letter required by Mercedes Benz Financing.
Mrs. Cohagen asked Maniaci if we had contacted our prosecuting attorney, Bud Chess. Maniaci stated we did and Mr. Chess stated this is not something he is comfortable addressing an opinion on and deferred to other legal counsel. Because of Mr. Chess’s un-comfortableness, we have to seek outside legal counsel to render this opinion. Maniaci made and read resolution for legal counsel. Be it resolved that this board finds it necessary to obtain legal counsel for purpose of rendering an opinion to Mercedes Benz Financial, Jim Kirshack is hereby appointed for said purpose, with compensation to be $175 per hour to a maximum 5 hours to be paid from township fund. The trustees or any one of them is hereby authorized to execute any documents necessary to carry out intent of this resolution. Fusner seconded. Roll Call: Maniaci ayed, Fusner ayed, Hittle ayed.
Mrs. Cohagen asked about mowing of the township back yard. Maniaci stated the mowing has been started but not yet completed.
Mrs. Cohagen asked about status of the installation of our township logo on our trucks that had been approved earlier this year. Maniaci stated he would get them on the trucks.
Mrs. Cohagen asked why the Dump Truck and John Deere tractor was sitting at Mr. Moran's house this morning at 10:30am. Maniaci stated it needed refueled and there was an issue with the battery and a bad starter on the John Deere. Mrs. Cohagen also referenced missing signs on various roads and the need to mow high weeds along various roads and the cemetery on Shannon road.
Hittle asked if this was unusual that the equipment sits at other places other than the township and mowing on days it rains. Mrs. Cohagen stated that she called Maniaci and asked why our employees were mowing now instead of the weeks prior when the weather was nice. Maniaci stated that the weeks prior Curtis and Charlie were working on repairing and painting our existing spreader. For safety reasons it takes two of them to lift and bolt up the spreader. Also, painting in closed doors in the heat is too volatile. Maniaci indicated that we are mowing and weather has had impact on the amount and times needed to mow.
Mrs. Cohagen asked if we were ready for winter. Maniaci stated we were prepared and fully stocked for winter.
Mr. Dunfee asked about the Vanderbark chip-seal. Fusner stated that we need to measure Vanderbark in order to reimburse Licking Twp for their service.
Maniaci opened for new business.
Maniaci stated that due to timing of meeting we didn't receive fire report for October but would post to the web site when we get it.
Maniaci made note that the Welch Road culvert was done for $647 by the county engineer and was paid for out of our type 1 funds we are awarded each year. Zemba had previously quoted us $4,495, therefore we experienced significant cost savings and we continue to monitor and watch how we spend our tax dollars.
Fusner moved to adjourn. Seconded by Hittle. All ayed.
Jason T. Baughman, FISCAL OFFICER