MAY 2012 SPECIAL MEETING FOR MICROSEALING ROADS
BOARD OF MUSKINGUM TOWNSHIP TRUSTEES
DATE: May 24, 2012
PURPOSE OF MEETING: Special Meeting. Microsealing of Township roads.
OPENING: The Muskingum Township Trustees met in special session on May 24, 2012 at 6:30 p.m. in the Fire Building. Trustees Mike Maniaci, Matt Hittle and fiscal officer were present. There were 6 residents present.
The special meeting was called to present and discuss Microsealing of Muskingum Township roads. Maniaci opened by stating and reminded everyone that the only questions that can be entertained during the special meeting has to pertain to microsealing and any other questions will be entertained at our next regularly scheduled meeting on June 7. Maniaci introduced Tim Hurst from Terry Asphalt Materials.
Tim Hurst stated he was one of the featured speakers at the Township Association Conference in Columbus and spoke to the trustees about his company’s pavement preservation services.
Tim Hurst gave a brief history and background of Terry Asphalt Materials. Terry Asphalt Materials is a construction company and liquid asphalt and emulsion manufacturer, headquarters in Hamilton, Ohio. Construction division headquarters in Columbus, Ohio with asphalt plants in Hamilton, Ohio, Lansing, Michigan, Clearfield, Pennsylvania, and Nashville, Tennessee. They are owned by second largest paving company in world out of Europe and are the largest asphalt emulsion company in world. They touch about 23 states.
Tim Hurst stated he went out and evaluated Muskingum Township Roads and measured the roads and compared them to ODOT and the county engineer’s measurements. Tim Hurst presented a list of the township roads and his measurements for the trustees to review. The list of roads were rated based on what had previously been done to the roads and their condition and rated from best to worse using scale of 1 to 5, one (1) being the newest and best condition with five (5) being worse. Each road was listed and identified the maintenance or repair process recommended.
Maniaci questioned Tim Hurst on Wilson Lane, Gorsuch to end. Wilson Lane was rated as a 2 and identified needs microsealing soon. Maniaci stated that Wilson Lane was paved along with Gorsuch road at the same time and asked Tim Hurst if he thought it was in that bad of shape to need microsealing so soon. Tim Hurst stated the road is not in bad shape but it is starting to look pity and is cracking. Tim Hurst state what he is noticing a lot in this area is that the asphalt roads are not looking the same as they did in the past 5 or 10 years and we are receiving lower end asphalt that is not as tight and smooth as it used to be due to the rising cost of asphalt and due to the increased GBW on the trucks that our roads are not custom to handling.
Mrs. Cohagen asked for a clarification from Tim Hurst and Maniaci if they were talking more about aesthetics or quality of the Wilson Lane and Gorsuch roads discussed. Tim Hurst and Maniaci stated quality and functionality is the primary concern.
Tim Hurst stated that our Township roads are not in horrible shape but if we continue to sink our money into the roads with rating of a 4 or 5 we are not going to get our money’s worth and will continue to rapidly decline in quality and to ratings of 2 or 3’s.
Mrs. Lynn Sellars asked question if microsealing is to go over both asphalt and chip seal roads. Tim Hurst stated that most of our chip seal roads will remain chip seal roads and mainly pertains to the asphalt roads. Microseal is not a reconstruction material or hot mix asphalt instead is an asphalt emulsion with crushed limestone, portland cement, and goes down nominal, 3/8 to ½ inch thick. Microseal cannot correct swales in roads and is used as a preservation tool to protect roads that are in decent to good shape.
Mrs. Cohagen asked if microsealing is a preservation tool such as Valspar on a boat. Tim Hurst stated microseal is more identifiable as to an oil change in your car or replacing your roof. Microseal is used for preserving the functionality of the road and extending the life of the road. Without microseal the roads life may be 5 years and with microseal may preserve the life of the road to 8 or 9 years.
Tim Hurst presented a synopsis from ODOT on the effectiveness of chip sealing and micro surfacing on pavement serviceability and life. The synopsis studied the effectiveness and life of the two different surfaces. The study taken from 1999 to 2006 showed the surface treatment and cost associated with each surface and the service life. On average chip seal lasted 3-5 years with average cost per mile $11,500 vs. Microseal (4 lane road) 8 years service life with average cost per mile $26,350 and Microseal (2 lane road) 9 years service life with average cost per mile $17,450.
Tim Hurst stated that it is important for us to first identify our road priority and determine a budget before proceeding because the budget will justify a unit cost per mile. With microseal, the more volume of emulsion results in a lower cost per mile. The price comparison would be for every 1 mile of 1 to 1.5 inch of asphalt microseal would be approximately 2 to 2.5 miles, or double the miles of that of asphalt. Tim Hurst stated that every surface they service is also backed by a 1 year warranty and stated the 1 year warranty is offered because typically if anything would happen to the road after microsealing typically would happen in the first year of service.
Tim Hurst presented a letter from ODOT acknowledging Terry Asphalt Materials as an approved vendor and part of the Ohio Cooperative Purchasing Program. The price for the microsealing has already been agreed to, and cannot increase, with the Cooperative Purchasing Program, #101H-13. The next step as a Township would be for us to pass a resolution to accept the product in place, and agreed to, with the Cooperative Purchasing Program and letter from the Township requesting to participate in the use of ODOT’s Cooperative Purchasing pricing as defined on the #101H-13 state contract. A letter then would be received from ODOT with the approval. Tim Hurst also stated that the new ORC bid requirement has been increased from $25K to $50K but by working on the State of Ohio’s Cooperative Purchasing Program lifts the $50K ceiling.
Mrs. Cohagen asked the trustees if they were going to do their due diligence and follow-up on the vendor and go out to other areas or townships with microseal roads for more than 5 years. She also expressed her concerns with our township’s road and whether or not our roads were currently in good enough shape to justify the cost and benefits of the microseal surface.
Maniaci stated that he has seen roads with microseal and is impressed with this product and is why Tim Hurst is here presenting this product to everyone and its benefits to our township. Maniaci stated that there are some roads microseal is not an option and others that are in pretty good shape that could benefit. Tim Hurst stated that his analysis is surface functional and no has no idea what is going on below the surface however the survey presented of the cost and performance justifies the ability of the microseal product.
Maniaci stated that roads that are too bad and need of patching or smoothing Curtis and Charles would patch and repair these roads before applying the microseal.
Mrs. Cohagen asked if the chip seal could be treated with the microseal after the chip seal is applied to the asphalt. Tim Hurst stated that the process would be chip seal, roll and sweep it, let traffic run for 3-5 days on it to let chip seal settle and then come in with microseal. Tim Hurst provided that the City of Columbus as a reference for the microseal process.
Tim Hurst also presented an advertisement for a bid that they were awarded for ODOT district 7, Sydney area North of Dayton. He mentioned they are also doing district 3, Ashland, Mansfield, Medina/Richland County and the I71 corridor which includes 3 counties, 6 lanes which is the largest microsealing job in the history of ODOT.
Mrs. Cohagen asked about road closure during the microsealing process. Tim Hurst stated microseal is a water based product and can speed up or slow down the curing of the product as they need it. They would go around 24-48 hours before the process to all the residents to talk and explain the process and lane and road closures during the process. If residents not home at this time door hangers would be left to notify the residents of a name and number to contact for follow-up of the process and lane closures.
Mrs. Sellars asked about the microseal process and if it starts with blacktop, then chip seal then microseal. Tim Hurst said in some cases this is the process and is most cost effective in most cases. The object is to pick those roads that are crack seal and microseal conducive for your biggest bang for your dollar.
Hittle asked if we are looking at roads that are rated 3 or below to do the microseal. Tim Hurst stated that we would want to look at our roads that are rated at 2.5 to 3 to perform crack seal and microseal. Roads with 3.25 and above chip seal is recommended.
Tim Hurst stated the next step would be to come up with a budget and identify roads to apply microseal and Tim would come back and re-measure the roads and determine the pricing per mile. Tim Hurst also mentioned that summer months typically start seeing increased pricing from asphalt companies as prices have increased over 20% since end of last year.
Hittle asked if we Tim Hurst could provide us with an estimate on the cost. Tim Hurst stated that approximately for 1 mile of microseal you’re looking at $25-30K per mile and for 1 mile of crack seal you’re looking at $3-5K per mile. Tim Hurst stated that the City of Cambridge, Plain Township, and Perry Township is part of the Cooperative Purchasing Program and using microseal.
Maniaci stated our past pricing of chip seal and asphalt our township roads was approximately $7,000 per mile and asphalt was approximately $75,000 per mile. Maniaci also stated that we are looking for a longer term solution and to get longer life of the roads.
Gentlemen asked about the some township roads being small in lane size and concerns about the roads being closed for long period of time. Maniaci stated that closure of roads during the microseal process would depend on number of residents needing to travel on such road.
Mrs. Cohagen asked about how salt would affect the microseal on the roads. Maniaci stated that microseal would provide for a tighter seal than asphalt surface. Tim Hurst stated that microseal is multifunctional, provides tighter seal, less void area than asphalt, seals off roads from water and provides for speed correction and skid resistant, less frictious than asphalt, and is black that helps with melting of snow faster and also can be striped.
Maniaci moved to adjourn. Seconded by Hittle. All ayed.
Jason T. Baughman, FISCAL OFFICER