March 2013 Regular Meeting Minutes
BOARD OF MUSKINGUM TOWNSHIP TRUSTEES
March 7, 2013
PURPOSE OF MEETING: Regular Meeting.
OPENING: The Muskingum Township Trustees met in regular session on March 7, 2013 at 7:00 p.m. in the Fire Building. All trustees and fiscal officer were present. There were 2 residents present, Commissioner Porter and Michael Hood from Muskingum Economic Opportunity Action Group.
The regular minutes were read and approved.
The records commission meeting were read and approved.
Checks were approved and signed for payment.
Maniaci introduced Michael Hood from the Muskingum Economic Opportunity Action Group.
Mr. Hood discussed the revitalization project of the Links, a 31 unit family property, section 8, HUD property. The new name after the revitalization would be called Fairway Vista. Fairfield Homes has partnered with MEOAG through the low income housing tax credit program to revitalize and remodel these units. Six County will also assist after the revitalization is complete. The units will be one floor handicap accessible section 8 rental units. The MEOAG has submitted the grant application for the project but will not know if successful until June or July of 2013 with construction beginning in 2014. After the remodel Six County would have a 1% stake in the project with the MEOAG the majority owner. Fairfield Management would handle the on-site day to day management of rental units. One issue the MEOAG and their funding sources have asked to address is the road condition of the North Vista View Drive. The project does allow for approximately $180K toward road improvements. Depending on road improvement cost the MEOAG has considered applying for the Community Development Block Grant available through the County. This grant does encourage matching contributions with two options of filing for the grant. One option is through application by MEOAG a non-profit and the second would be an application by the township itself. Mr. Hood stated that one concern of the MEOAG with the project is the future maintenance of the road conditions once the project is completed. Mr. Hood stated that a commitment letter from the township would carry a lot of weight in the grant approval process of this application.
Maniaci stated that this is a normal process before the township would take over any road. The road would actually first be taken over by the commissioners meeting county engineer specifications and then signed over to the township for maintenance of the road.
Maniaci opened for old business.
Mr. Lester Vanderbark addressed the trustees by asking them what the Trustees had decided about assisting his family with an alternate access road on their property at Rock Cut Road to Beech Run Road due to his concerns surrounding the recent railroad derailment near his property, claim of his property being land locked and lowering of Rock Cut Road. Maniaci stated that he has spoke with Zemba about cutting an alternate route for Mr. Vanderbark at no charge and is waiting to hear back from Zemba. Hittle asked Mr. Vanderbark would he be satisfied with Zemba cutting an alternate access on his property. Mr. Vanderbark stated that this would help with this situation however Mr. Vanderbark stated that this would not address the other situation with the road over the hill that he understands and claimed was not legally closed. Maniaci stated he did provide Mr. Vanderbark with proof of this petition from 1931 signed by the commissioners. Maniaci stated that the Township is not legally required to maintain a road until the Commissioners approve and given to the Township to maintain. Maniaci re-stated the original questioned asked by Trustee Hittle, if Zemba cuts the alternate access road for his property would he be satisfied, with a signed statement and with Mr. Vanderbark agreement to maintain this access as the township is not required to maintain this road since its legally on personal property. Mr. Vanderbark stated he would have to discuss this with family and get back with the township.
Maniaci presented and read the Fire Department inventory list of items identified in the back room that was cleaned out last month and research our requirement for proper disposal.
Fusner introduced Mr. Dean Butcher resident on Cranberry Road who has culvert issues and since Mr. Butcher has historically allowed the Township to park our equipment on property. Fusner made motion to install both culverts on his property including the bus turn-around. Hittle seconded, all ayed
Roll Call: Maniaci ayed, Fusner ayed, Hittle ayed.
Maniaci opened for new business.
Maniaci stated he didn’t receive a fire department run report and would have for next meeting.
Maniaci presented and made motion to accept sealed bids for lawn maintenance of five cemeteries and the township garage and fire building. Mowing services shall be performed on Bi-weekly schedule for the cemeteries and weekly at the township garage and fire station from April 15th thru October 30, 2012. The sealed bids will be opened at the regular scheduled April 4, 2013 meeting at 7pm. Trustees reserve right to reject any and all bids and to waive irregularities. Bids specifications would be listed minimum of two times in the newspaper, and listed on township website. Hittle seconded, all ayed. Roll Call: Maniaci ayed, Fusner ayed, Hittle ayed.
Maniaci made motion to accept sealed bids for limestone and gravel used for chip-seal, approximately 1,200 tons with no guarantee of quantity. Sealed bids will be opened immediately at next regularly scheduled meeting on April 4, 2013 at 7pm. The bid specifications for the aggregate will be listed a minimum of two times in the newspaper and listed on the township website. Trustees reserve the right to reject any and all bids and waive irregularities. Maniaci made motion. Fusner seconded, all ayed. Roll Call: Maniaci ayed, Fusner ayed, Hittle ayed.
Maniaci stated that Curtis and Charlie informed him that the trees along the road are starting to become an issue when mowing. Fusner mentioned the trees on Stagecoach Road and Winter Wood Road were bad. Maniaci stated a list of residents and locations would be obtained and presented a letter for review informing the resident about the overhanging tree issues and to refer any questions to the trustees. Commissioner Porter mentioned that the Muskingum County Excel Program may be available to assist with the tree trimming as they received some grant money for assistance with projects like this due to the recent disaster clean-up.
Maniaci stated that there was an EMS run to Mr. & Mrs. Sellars home this afternoon. Curtis had to assist with pulling out 2 squads that got stuck in their driveway.
Maniaci reminded the Trustees about their meeting with the County Engineer about our available funds for 2013.
Maniaci presented a letter for Trustee signatures from the Ohio Dept of Transportation for maintenance of 47.362 miles vs. 47 miles last year due to the Northern Place
Fusner stated that Mr. Dunfee was asking about payment for chip-seal of Vanderbark. Fiscal Officer Baughman stated it would be paid by next meeting.
Maniaci stated and presented a letter from the County Commissioners regarding the road name change of McCaslin Road back to Woods Road. The letter from the County Commissioners approved the road name change from McCaslin back to Woods Road. Commissioner Porter stated there was a public hearing was held, which no residents attended, and the road name change was approved.
Maniaci stated Charlie finished mowing Dresden Road.
Fiscal Officer presented trustees with 2013 Permanent Appropriation Budget based on the Amended Certificate of Estimated Resources from the County Auditor, as required by April 1, 2012, O.R.C. 5705.38.
Maniaci read and made motion to approve the Permanent Appropriations Budget.
Total Estimated Revenues for 2013 $592,653.52
Total carryover from 2012 $51,797.96
For total 2013 budget appropriations of $644,451.48
Fusner seconded, all ayed. Roll Call: Maniaci ayed, Fusner ayed, Hittle ayed.
Fiscal Officer Baughman stated that the Federal portion of the FEMA funds has been received and is waiting on the final portion from the State of Ohio.
Fusner moved to adjourn. Seconded by Hittle. All ayed.
Jason T. Baughman, CPA, Fiscal Officer