BOARD OF MUSKINGUM TOWNSHIP TRUSTEES
March 6, 2014
PURPOSE OF MEETING: Regular Meeting.
OPENING: The Muskingum Township Trustees met in regular session on March 6, 2014 at 7:00 p.m. in the Fire Building. All trustees and fiscal officer were present. There were 7 residents present.
The February 6, 2014 Regular Minutes were read and Hittle motioned to approve, Fell second, Maniaci ayed.
Checks were approved and signed for payment.
Fiscal Officer presented trustees with 2014 Permanent Appropriation Budget based on the Amended Certificate of Estimated Resources from the County Auditor, as required by April 1, 2013, O.R.C. 5705.38.
Maniaci read and made motion to approve the Permanent Appropriations Budget.
Total Estimated Revenues for 2014 $592,337.50
Total carryover from 2013 $94,267.07
For total 2014 budget appropriations of $686,604.57
Hittle seconded, all ayed. Roll Call: Maniaci ayed, Hittle ayed, Fell ayed.
Maniaci introduced Ms. Mollie Crooks, Muskingum County Commissioner candidate on the May primary election ballot. Ms. Crooks spoke to those on hand about her experiences, devotion to serving Muskingum County, leadership qualities, emphasis on like, trust and respect in your leaders, communication and working together with and among our leaders, jobs, grant funding, license taxes for bridge funding in response to questions from Mr. Dunfee and accessibility of Ms. Crooks, in comparison to our current officials, asked by Mrs. Cohagen. Ms. Crooks urged all to vote and emphasized her candidacy of committed to community and dedicated to service.
Maniaci opened for old business.
Mr. Dunfee, Licking Township, presented bill for an additional $96.98 for 2013 Vanderbark chip seal. The approved motion was made in the December 2013 meeting and waiting on documentation from Mr. Dunfee with the difference in what was applied from Matt Russell's calculation received.
Maniaci stated that we have procured another 50 ton of salt from Cargill and another 50 ton on stand-by if we need it and we have close to 300 ton of cinders and another 20 ton of salt available through the state. Maniaci motioned to approve $81 per ton of salt (up from $49 per ton) and another $1.50 per ton plus delivery for cinders. Hittle seconded, Fell ayed.
Maniaci made motion to accept Twin Hills Landscaping contract offer to keep current price of $464 per month for 7 months, $3,428 annual, for cemetery and township garage mowing for 2014. Fell expressed concern regarding mowing of other residences and Maniaci assured Fell that this contract and mowing is solely for said purposes and any other mowing would have to go through a separate bid and contract approval process. Hittle seconded the motion, Fell ayed. Roll Call: Maniaci ayed, Hittle ayed, Fell ayed.
Maniaci stated that our new credit cards from Century National Bank has finally arrived after the delay and shipping mix-up.
Maniaci addressed mail box replacement. Maniaci stated that after attending the state conference and sessions regarding mail box replacement policies, Maniaci recommended that the trustees look into proximity requirements by the post office, height, distance, dollar limit and developing and putting in place a policy within our own township policies.
Maniaci opened for new business.
Maniaci provided Fire and EMS run reports for February.
Fire Runs: 2 Emergency A.R.T. 13:161 Non-Emergency A.R.T. 15:00
EMS Runs: 15 A.R.T. 8:10
Maniaci also wanted to state that his neighbor Chris Brauning's house was destroyed by fire and indicated that both the Zanesville Times Recorder and WHIZ reported that it took an extra 15 minutes to respond to the fire because the roads were impassible to his house and Maniaci went on record to say Chris's driveway was impassible and not our roads. Our township roads were clear and passable.
Maniaci indicated that Charles Mattingly will be retiring at the end of March and we will have a position opening. Maniaci presented copy of job description of maintenance worker for review and recommended that we should advertise the position out. Maniaci made a motion to advertise for the position and put out to bid in paper for maintenance worker. Hittle seconded, Fell ayed. Roll Call: Maniaci ayed, Hittle ayed, Fell ayed.
Maniaci presented to trustees a copy of old policies for review, prior proposed amendments that were not approved, and excerpts of a few specific policy changes that were approved in past minutes. Maniaci asked and to pay attention to the language, clarity and specific changes to propose that will be in place for current and future employees. Fiscal Officer Baughman indicated that the policies are not incorrect but vague and needs more clarity with trustees review.
Maniaci indicated after attending the state conference, in regards to emergency meeting situations, O.R.C. 121.22, there are exceptions to the need for an emergency meeting. The emergency meeting policy needs to be in the re-organizational meeting minutes. The re-organizational meetings and minutes are allowed to be amended any time during the year. Maniaci will present a resolution at the next meeting so we can amend and revise our re-organizational meeting to include an approved resolution covering our emergency meeting situation policy.
Maniaci also presented and discussed his discussions with micro seal for asphalt roads he received from the state conference and will discuss in more detail for all at our next monthly meetings.
Hittle indicated that while we discuss Charlie’s replacement we should look discuss the need for multiple part-time employees instead of one full-time employee, wage and benefit options and availability of the replacement during our most important times of need,
Mr. Dunfee asked trustees about Doug Davis utilizing motor paving and our township's interest. Maniaci stated we would have to look into it. Mr. Dunfee also asked if we dealt with any cemetery stone replacement issues. Mr. Dunfee also inquired as to who we used for our health and dental insurance. Fiscal Officer Baughman indicated we use Aetna for health under Rankin & Rankin and Dental insurance through Delta Dental under Wicert Insurance. Maniaci and Baughman also mentioned we explore for the best price and deal and are looking into Health Savings Account (HSA) which is very cost favorable for all.
County Commissioner Porter visited with the township and indicated that he has some opponents this year in his re-election bid as Muskingum County Commissioner stopped in to answer any questions, emphasized his 19 years experience as a township trustee and his current experiences as county commissioner. Mr. Porter answered questions regarding the license taxes proposed by Doug Davis. Mr. Porter stated he was not in favor of any new tax. The townships will get a portion of the $5 license fee. Mr. Porter stated that the county engineer department has a $4.9 million budget and only $200,000 has been going toward bridges. Mr. Porter also indicated that in regards to the license fee tax of $5, before any grant money is available from the state, we would have to utilize the full $10 license fee first before grant money would be available. The $5 license fee will get us closer to utilizing a full $10 license fee which would open up the availability of grant money for us.
Hittle moved to adjourn. Seconded by Fell. Maniaci ayed.
Jason T. Baughman, CPA, Fiscal Officer