BOARD OF MUSKINGUM TOWNSHIP TRUSTEES
DATE: July 5, 2012
PURPOSE OF MEETING: Regular Meeting.
OPENING: The Muskingum Township Trustees met in regular session on July 5, 2012 at 7:00 p.m. in the Fire Building. Trustees Mike Maniaci, Steve Fusner, and fiscal officer were present. Trustee Matt Hittle was absent due to a family illness. There were 6 residents.
The regular minutes were read and approved.
Checks were approved and signed for payment.
Maniaci introduced Todd Johnson from Rankin & Rankin Insurance to discuss our health insurance renewal options. Todd Johnson stated that health insurance premiums have been increasing. Mr. Johnson presented various options for renewal. Mr. Johnson addressed the townships option to join the county stating that 3 years ago the townships tried to join the county's plan and the county did not want this. Reason being the county didn't want the high risk townships on the plan and the townships had different plan designs with differing deductibles. Mr. Johnson stated another reason why the county decline the townships is the administrative nightmare of accounting for all the various deductible plans of the townships. As for the county plan it is a self-funded plan where as our township is a fully funded plan. Mr. Johnson indicated the options that he presented have differing deductibles which help reduce the premiums. He also stated the townships only have one plan design where as the city has a low/medium/high deductible option. Mr. Johnson stated that after taking the plans to market Aetna came back the best carrier and option available for Muskingum Township. As for renewal we need to decide by August 1st.
Baughman discussed his conversation with Theresa Tom and Rankin about quoting the property and liability insurance and Todd reiterated that we are in a very good plan with OTARMA. It's a claims paid plan and if you leave the plan you take your claims with you. Mr. Johnson recommended we should stay with OTARMA at this time.
Maniaci opened for old business.
Mrs. Sellers read Mr. JD Johnson's article in Times Recorder regarding Mr. Johnson's arrest and recent employment termination. Mrs. Sellers recommended more background checks. Mrs. Sellers stated that she was told that 14 members of the falls fire department board voted to keep Mr. Johnson. Mrs. Sellers requested copies of the Falls Township Volunteer Fire Department membership list, rank of office, how many respond to the 911 calls, and Muskingum Township trustees to do background checks on all of Falls Township board members. Mrs. Sellers stated that after background checks are complete on Falls Township fire department members we will see the benefit to reinstate Muskingum Township volunteer fire department and accept Licking Township's offer to run an ambulance business out of Muskingum Township building separate from either trustee’s ownership.
Maniaci stated we have no say as to the Falls board's vote. As for Mrs. Sellers membership request, we do not have this information and Mrs. Sellers must ask Falls Township for this information.
Maniaci and Fusner stated in regard to perform background checks on Falls employees, it’s up to Falls, and for example, we are not going to nor do we have to perform background checks on all vendors we contract services from. For example we don’t do background checks on all of the Shelly Company's employees who work on our roads.
Maniaci asked about any progress on shale agreement. Fusner stated he has not heard any status to date.
Maniaci gave a status on paving of roads. Chip seal is about 80% complete. Roads sealed to date include: Fawn, Squirrel, Dutch School, Stagecoach, Jones, and Beech Run. Remaining roads to chip seal include Fulton, New Riley, Schneider, McCasslin.
Fusner stated the gentlemen on Tunis Road that helped for 3 hours recommended we pay him something for his time. Maniaci made motion to pay the gentlemen $50 for his time. Fusner seconded. Roll Call: Maniaci ayed, Fusner ayed.
Maniaci discussed the salt bin roof repair. Maniaci spoke with Chris Mitchell and he is about 2 weeks away from finishing.
Maniaci discussed micro-seal. Maniaci received quotes based on the roads Maniaci presented. One quote which included Canadian Ontario trap rock black agg. was $129,536.36 and the second quote without trap rock black agg. was $121,080.20. Maniaci stated that the quote was higher than what we wanted to go and has heard no response. Maniaci recommended micro-seal of roads be put on hold until more information can be obtained.
Maniaci stated he received a call from Mark Blatt regarding the property on corner of Virginia and Babbs Road one owned by GVH and one owned by Virginia Helbling and Jack Newcome. Parcel 44-34-04-34-000 and 44-34-04-35-000. Maniaci presented pictures of the high grass and debris. Maniaci will prepare the proper nuisance resolution to address.
Maniaci discussed the purchase of new dump truck. Maniaci prepared and read resolution 7-5-2012A, in accordance with ORC 125.04, 125.05 and House Bill 204 to enter into agreement with Kinstle Sterling/Western Star Truck Center to purchase a 2013 Model Western Star 4700SF Truck, and related equipment for road maintenance and other duties so specified by the Muskingum Township Trustees. This vehicle will be purchased for no more than $113,801, which is lower than the State Bid for a similar Truck with same options. Fusner seconded. Roll Call: Maniaci ayed, Fusner ayed.
Maniaci prepared and read resolution 7-5-2012B, in accordance with ORC 125.05 resolve to enter into agreement with Henderson of Ohio to purchase a 2013 Stainless Steel Truck Bed for the existing 2005 Sterling Truck for road maintenance and other duties so specified by the Muskingum Township Trustees. This Stainless Steel Bed will be purchased and installed for no more than $16,125. Fusner seconded. Roll Call: Maniaci ayed, Fusner ayed.
Maniaci prepared and read resolution 7-5-2012C, in accordance with ORC 505.262, 133.20, and 9.95 to enter into an agreement with Daimler Truck Financial to finance the purchase of (1) 2013 Kinstle Sterling/Western Star, Model Western Star 4700SF Truck, and related equipment, and 2013 Stainless Steel Bed, installed, for the existing 2005 Sterling Truck for Muskingum Township, Muskingum County, Ohio. Loan amount including interest of 3.809% per annum = $139,165.
Payment 1 $30,097.36
Payment 2 $30,097.36
Payment 3 $30,097.36 (Stainless Steel Bed Paid Off)
Payment 4 $24,436.46
Payment 5 $24,436.46
Fusner seconded. Roll Call: Maniaci ayed, Fusner ayed.
Maniaci presented copies of the above truck specifications for all to see if so desired.
Maniaci stated that we have received confirmation of our membership into the Ohio DAS state bid purchasing agreement.
Maniaci opened for new business.
Fiscal officer Baughman presented a bank depository agreement with Century National Bank, required by annual audit and under ORC 135 uniform depository act for protection of township public moneys. Requires trustees to meet every 5 years to discuss and review depositary agreements. Maniaci made motion to accept. Fusner seconded. Roll Call: Maniaci ayed, Fusner ayed.
Fiscal officer Baughman presented the Alternate Tax Budget, for tax year January 1, 2013 to December 31, 2013, for review and approval to be submitted to the County Auditor due July 20, 2012. The Alternate Tax Budget is an estimate based on the Amended Certificate of Resources for the following tax year. The county budget commission will review the Alternate Tax Budget. Maniaci made motion to accept the Alternate Tax Budget presented by fiscal officer Baughman and to submit to county auditor due July 20, 2012. Fusner seconded. Roll Call: Maniaci ayed, Fusner ayed.
Maniaci discussed the salt contract through the state to make our required 80% of 100 ton purchased. Fusner made motion to accept 80 tons purchased for 2012. Maniaci seconded. Roll Call: Maniaci ayed, Fusner ayed.
Maniaci stated in light of Mr. JD Johnson's termination, Maniaci made motion to make Mark Brown, Falls Township's fire chief, fire marshal of Muskingum Township. Fusner seconded. Roll Call: Maniaci ayed, Fusner ayed.
Maniaci also made a motion in accordance with ORC, the fire marshal can be paid and because this situation is above and beyond the call of Mr. Brown's duty, motioned to pay out of fire fund $500 per year to Mr. Brown for the fire marshal position. Fusner seconded. Roll Call: Maniaci ayed, Fusner ayed.
Maniaci discussed the culvert on Welch Road. Maniaci made a motion to allow the county engineer to use their track hoe and supply a man to take care of the culvert on Welch Road using the funds we have credited to us from the county. Fusner recommended that since Welch is a designated county detour, due to the bridge closure on Creamery, that the county covers the cost of repairs to Welch Road. Fusner stated the county engineer receives money when county roads are used for detour and feels we should receive money for use of our township road when county uses our roads as detour. Maniaci and Fusner will address with Mr. Doug Davis.
Mr. Mendenhall asked the trustees if they heard anything regarding sunshine law and executive session from the attorney general office. For our protection when going into an executive session we must be very specific.
Maniaci moved to adjourn. Seconded by Fusner. All ayed.
Jason T. Baughman, FISCAL OFFICER