Muskingum Township
Muskingum County, Ohio
   

Jan-Dec 2020 Mtg. Minutes

BOARD OF MUSKINGUM TOWNSHIP TRUSTEES

JANUARY 6, 2020
 

PURPOSE OF MEETING
·         The Muskingum Township Trustee held the January regular meeting on January 6, 2020 at 7:00 P.M. in the Fire Building following the Re-Organizational meeting and records commission meeting.

 

ATTENDANCE
·         Trustees: Matt Hittle, Ed Fell, Mike Maniaci

·         Fiscal Officer: Jason Baughman.

·         Residents:  2 residents in attendance  

 

MINUTES
Maniaci motioned to approve the end of year meeting minutes. Hittle seconded.

 

WARRANTS / CHECKS
Checks were approved and signed for payment.

 

EXECUTIVE SESSION
 

MOTION TO MOVE INTO EXECUTIVE SESSION:

Fell motioned to move to move to executive session at 7:18pm to discuss personnel wages and duties. In addition to the trustees the following invitation to the following: Donnie Moran, Mark Border, Jason Baughman. Hittle seconded. Roll Call: Fell ayed, Maniaci ayed, Hittle ayed.

 

MOTION TO MOVE OUT OF EXECUTIVE SESSION:

Hittle motioned to move out of executive session and back to regular session at 8:18pm. Fell seconded. Roll Call: Fell ayed, Maniaci ayed, Hittle ayed.

 

NEW BUSINESS
 

HOURLY RATE:

Fell motioned to increase Mark Border's hourly rate to $18.50 retroactive to 1-1-2020. Maniaci seconded. Roll Call: Fell ayed, Maniaci ayed, Hittle ayed.

 

COMP TIME:

Maniaci indicated we might want to discuss comp time in near future as to whether to just pay it out at time earned or allow the workers to carryover to later months and/or limitations on how much they are allowed to carryover in later months.

 

ANDREW HESKETT:

Hittle indicated Andrew was inquiring on future employment with us and looking for a full-time job. Hittle indicated that he is in the Operators Union and might be

 

TOWNSHIP EMPLOYEE PACKET:

Trustees and fiscal officer indicated we need to prepare a new hire packet for new employees to complete before starting and causing us to have to go back and track the proper paperwork down before payroll checks are prepared. Also need to consider background checks, drivers license checks and drug and alcohol testing.

 

 

 

 

NEW HIRE DISCUSSION:

Trustees discussed new hires to replace Curtis. Wasson, Andrew Heskett and Donnie Moran are all interested. Trustees will due their due diligence before making any final decision on a full-time replacement for Curtis due to his retirement. Trustees indicated we need to have Curtis give us something in writing on his future retirement plans.

 

SAFETY GRANT:

Maniaci indicated that the $500 Safety Grant has been submitted and approved.

 

FEMA:

Maniaci indicated he has heard nothing back to-date on the FEMA grant.

 

SECURITY CAMERAS:

Maniaci indicated he is working on estimates and quotes on the security cameras.

 

TIME OFF REQUEST FORMS:

Fell ask about workers completing a time off sheet. Need to complete better documentation.

 

FIRE / EMS REPORT
DECEMBER EMS/FIRE RUN REPORTS:

EMS                            25 Calls                       10:14   A.R.T.

Motor Vehicle             2 Accidents                 5:30     A.R.T.

Carbon Monoxide       1 Incident                    11:58   A.R.T.

 

Maniaci motioned to adjourn. Fell seconded.

                                                                        _________________________________

                                                                                    Jason T. Baughman, CPA, Fiscal Officer

_____________________________

____________________________

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BOARD OF MUSKINGUM TOWNSHIP TRUSTEES

January 6, 2020

PURPOSE OF MEETING:

·         The Muskingum Township Trustee met in special session on January 6, 2020 at 7:00 P.M. in the Fire Building for the purpose of the 2020 Re-Organizational Meeting.

 

ATTENDANCE:

·         Trustees: Mike Maniaci, Matt Hittle, Ed Fell.

·         Fiscal Officer: Jason Baughman.

·         Residents:  2 residents in attendance.

 

Nomination of President:                

Hittle nominated Ed Fell for President, Maniaci seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed. 
 

Nomination of Burial Committee:             

Hittle motion to have Mike Maniaci and Matt Hittle on the Burial Committee. Hittle seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Emergency Labor:               

Hittle motion that emergency labor paid as following:
$16.00 per hour with a CDL license and $12.00 per hour without.  Fell seconded. Maniaci ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Public Records Policy:         

Hittle made motion to keep our current township public records policy.
Public records will be provided in a timely manner.
Charge will be: first 10 copies free, $.10 per page, going rate of a flash drive or CD copy. Fell seconded. Maniaci ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed,
 

Credit Card Policy:              

Hittle made a motion to continue and accept our current credit card policy.
All three trustees, fiscal officer, township maintenance workers will have access to the cards.
The limits for all cards will be $150 per transaction. If over that amount, permission must be obtained by township trustees. Maniaci seconded. Fell ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Township Equipment:         

Hittle made the motion that the Township equipment can be operated by all road crew and trustees or any other person who has been authorized by the trustees or road crew to do so. Fell seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Annual Inventory:               

Hittle stated the inventory will be complete and sent to County Engineer per O.R.C. 505.04 by January 14th. Maniaci seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Records Commission:          

The Records Commission, according to O.R.C. 149.42 will consist of a Chairman of the Board; this being Ed Fell and the Fiscal Officer, Jason Baughman will be the Records Commission. Fell made the motion, seconded by Maniaci. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

 

 

 

 

Mileage Reimbursement:    

Hittle motion that employees/elected officials who are authorized to use their private vehicles for township business such as conferences, training, etc. will be reimbursed at the standard mileage reimbursement rate established by the I.R.S. of 57.5 cents per mile which is allowable under the O.R.C.  Maniaci seconded. Fell ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Township Meetings:             

Hittle moved to keep the regular monthly township meetings the first Thursday of every month.
Notice will be posted in the newspaper once, on the website and posted monthly on the sign in the front of the township. 
Special meetings will be posted on the website, sign out in the front of the township hall and newspaper at least 24 hours before the meeting.  Fell seconded. Maniaci ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Personal Files Policy:                                  

Hittle motioned to appoint the fiscal officer to have control of all storage and distribution of personnel files and information.
All personnel files will be in a locked filing cabinet maintain request log, if there is a question of what can or cannot be released, fiscal officer is to contact legal counsel. Violation may result in written reprimand issued from the prosecutor’s office and could lead to termination depending on the situation. 
Maniaci seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

2020 Temporary Appropriations:              

Hittle motioned adoption of the Annual Temporary Appropriations Resolution for fiscal year December 31, 2020 (per O.R.C. 5705.38) until the Amended Official Certificate of Estimated Resources is adopted and received from the Office of Budget Commission, Muskingum County, Ohio. Estimated carryover of $60,584.93, 2020 Estimated Tax $625,174.62, other sources $210,350.11 for total budget of $896,109.66. Temporary appropriations of 25% for total of $224,027 until permanent appropriation approved.  Maniaci seconded. Fell ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Township Insurance:

Hittle motioned to provide insurance benefits to all trustees, fiscal officer and township employees. Maniaci seconded. Fell ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Maniaci moved to adjourn.  Seconded by Fell.  All ayed.

                                                                   

                                                                            _________________________________

                                                                                    Jason T. Baughman, CPA, Fiscal Officer

_____________________________

 

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BOARD OF MUSKINGUM TOWNSHIP TRUSTEES

 

January  6,  2020

PURPOSE OF MEETING:

·        The Muskingum Township Records Commission met on January 6, 2020 following the 7 P.M. Re-organizational meeting held in the Fire Building. 

 

ATTENDANCE:

·        Chairman Ed Fell and Fiscal Officer Jason T. Baughman were present.

 

BUSINESS:

·        Fiscal Officer Baughman stated that he had no records at the present time to get rid of.

·        Fell made a motion, that the commission has no records to discuss at this time and no records to dispose of at this present time.  

·        Fiscal Officer Baughman seconded motion, all ayed.

·        All other records will remain as they are at the present time.

 

Fell moved to adjourn.  Seconded by Baughman.  All ayed.

 

 

 

_______________________________                            _____________________________

Ed Fell                                                                           Jason T. Baughman, CPA

Chairman                                                                       Fiscal Officer

 

BOARD OF MUSKINGUM TOWNSHIP TRUSTEES

FEBRUARY 6, 2020
 

PURPOSE OF MEETING
·         The Muskingum Township Trustee held the February regular meeting on February 6, 2020 at 7:00 P.M. in the Fire Building.

 

ATTENDANCE
·         Trustees: Matt Hittle, Ed Fell, Mike Maniaci

·         Fiscal Officer: Jason Baughman.

·         Residents:  8 in attendance including Sheriff Matt Lutz, Commissioners Jim Porter, Cindy Cameron, Mollie Crooks.  

 

MINUTES
Maniaci motioned to approve January regular meeting minutes, Records Commission minutes and Re-Organizational meeting minutes. Maniaci indicated in the Re-Org minutes our public records policy is the same and not changed as it is worded. Fell seconded.

 

WARRANTS / CHECKS
Checks were approved and signed for payment.

 

OLD BUSINESS
 

FEMA:

Maniaci indicated still waiting on FEMA money as it is still under review.

 

SALT BIN:

Maniaci indicated Cass Township put their salt bid up for bid with an estimated cost of $130,000. Trustees reviewed engineer's plans for our salt bin however they may need revising due to alternative roofing options and the incorrect dimensions listed.

Commissioner Porter indicated Madison Township has a good concept for salt bin we may want to look at.

Maniaci indicated a program called TIPPS discussed at the recent OTA conference regarding state bids and will look into more about the program and requirements.

 

EMPLOYEE PACKETS:

Fell asked if the employee packets were ok and ready to pass out.

 

SECURITY CAMERAS:

Hittle spoke with James Electric about getting us some estimates and is waiting on those estimates.

 

MR. WASSON:

Mr. Wasson wanted to thank the trustees for taking care of the ditch clean out on Prior Road.

 

MIKE MANIACI:

Maniaci presented his leadership academy diploma for taking several leadership academy leadership classes over the years.

 

PAVING PROJECTS:

Maniaci indicated he attended the Ohio Public Works session at the OTA conference. Commissioner Porter indicated we should look into teaming up with the county engineer to put together any paving projects we may have. He indicated the program includes 26% matching funds with $12 million dollars of grant money available this year, but it goes fast. The county and city have done this in the past together.

 

NEW BUSINESS
 

SHERIFF MATT LUTZ:

Sheriff Matt Lutz was in attendance to discuss a few items as he is running for Sheriff and going around to township meetings touching base and seeing if there are any needs from us.

He stated they installed a new dispatching system that can generate call list by location if we would ever need any details of any calls occurring in our county or township.

Their office covers 680 square miles and is 5th largest in state.

He indicated they have 11 resource officers in our county schools.

They have staffed additional security in our courthouse.

He indicated he is pro Constitutional carry bill and believes in education and training on this.

Fell indicated that Powelson Road traffic is sometimes questionable in the summer months and may want to take a look at.

Maniaci indicated Oakwood North is area to look at. The residents of Oakwood North have stated there is a lot of speeding in the neighborhood and have requested speed limit signs and/or speed bumps.

 

COUNTY ELECTRIC AGGREGATION:

Bob Suavely from Palmer Energy (based in Toledo), along with the county commissioners, were in attendance to discuss the county wide Electric Aggregation to be placed on the March 17th ballot and answer any questions we might have.

He indicated your current electric bill includes a regulated piece and an unregulated piece. The unregulated piece is what we are discussing and potential savings for the residents.

He indicted Perry township has had aggregation for 8-10 years and saved approximately 1/2 million dollars.

Proposing county wide due to increased savings.

Aggregation does not include any cities or villages. They look at unincorporated areas and townships.

This only affects AEP customers.

He indicated South Zanesville is aggregated.

If passed the commissioners would submit an RFP to choose a county wide electric aggregation.

If passed residents will have option to opt out but indicated that if you don't opt out, you will automatically be opted in.

They are not required to have a hearing on electric aggregation unless it passes on the ballot. If it passes on the ballot a hearing will be scheduled.

The fees of Palmer energy for the past 6 years are 4.5 mini mills. Their pricing is one of the lowest in the state.

Commissioner Porter indicated he save approximately $100-$125 per year on his household with this electric aggregation.

The commissioners indicated they nor the county get anything back, no subsidy by this aggregation. All the savings if any are received by the individual households.

Mr. Wasson expressed his concern and indicated that everyone needs to explore their own situation and savings and need to be watchful for fees.

 

WESLEY FRANK:

Mr. Frank was in attendance to indicate that he was running for county commissioner and making rounds to local township meetings to hear concerns or answer any questions they have with the commissioner's office.

He is resident of Newton township.

He indicated he is running due to issues he sees in the current commissioners administration: loose spending, lack of budget discussion and lack of budget control, loss of population, lack of low income housing available in our area, lack of jobs available, and our growing homeless problem.

He highlighted that we have 3 universities in our area however lack of jobs available. He highlighted Zanesville homeless problem is growing and homeless camps around our area sometimes as many if not more as in Columbus.

Commissioner Jim Porter also expressed his concerns he is experiencing and expressed concern with the lack of questions and budget control and wasting of tax dollars by his fellow commissioners and opposes the actions of the other two commissioners.

Mr. Wasson indicated that our bridges and undersides of our bridges need cleaned due to all the salt, cinders and dirt buildup.

 

 

 

 

 

CULVERTS:

Maniaci indicated resident who bought the house on corner of Dur-Mel and Gregory at Terrace Shores wanting catch basin installed. This was the same resident where we fixed the pipe and ditch 5 or 6 years ago and was working fine.

The guy we did the work for went in and put a pipe in after us and now the new owner is having issues now.

The new owner indicated that if we could come clean out the pipe and ditch, he would put in the catch basin.

 

Hittle indicated Rob Kendrick said the cross culvert on New Riley road at the Pickrell farm is flooding and getting backed up. Hittle indicated we need to look at this.

 

EMLOYEE TIME TRACKING:

Maniaci indicated he set up Google docs for our workers to find daily job list and to keep better of tracking of their daily hours worked and work locations. This seems to be working out well.

 

 

FIRE / EMS REPORT
JANUARY EMS/FIRE RUN REPORTS: Not available at time of meeting.

 

Hittle motioned to adjourn. Fell seconded.

                                                                        _________________________________

                                                                                    Jason T. Baughman, CPA, Fiscal Officer

_____________________________

____________________________

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