Muskingum Township
Muskingum County, Ohio
   

Jan-Dec 2020 Mtg. Minutes

BOARD OF MUSKINGUM TOWNSHIP TRUSTEES

JANUARY 6, 2020
 

PURPOSE OF MEETING
·         The Muskingum Township Trustee held the January regular meeting on January 6, 2020 at 7:00 P.M. in the Fire Building following the Re-Organizational meeting and records commission meeting.

 

ATTENDANCE
·         Trustees: Matt Hittle, Ed Fell, Mike Maniaci

·         Fiscal Officer: Jason Baughman.

·         Residents:  2 residents in attendance  

 

MINUTES
Maniaci motioned to approve the end of year meeting minutes. Hittle seconded.

 

WARRANTS / CHECKS
Checks were approved and signed for payment.

 

EXECUTIVE SESSION
 

MOTION TO MOVE INTO EXECUTIVE SESSION:

Fell motioned to move to move to executive session at 7:18pm to discuss personnel wages and duties. In addition to the trustees the following invitation to the following: Donnie Moran, Mark Border, Jason Baughman. Hittle seconded. Roll Call: Fell ayed, Maniaci ayed, Hittle ayed.

 

MOTION TO MOVE OUT OF EXECUTIVE SESSION:

Hittle motioned to move out of executive session and back to regular session at 8:18pm. Fell seconded. Roll Call: Fell ayed, Maniaci ayed, Hittle ayed.

 

NEW BUSINESS
 

HOURLY RATE:

Fell motioned to increase Mark Border's hourly rate to $18.50 retroactive to 1-1-2020. Maniaci seconded. Roll Call: Fell ayed, Maniaci ayed, Hittle ayed.

 

COMP TIME:

Maniaci indicated we might want to discuss comp time in near future as to whether to just pay it out at time earned or allow the workers to carryover to later months and/or limitations on how much they are allowed to carryover in later months.

 

ANDREW HESKETT:

Hittle indicated Andrew was inquiring on future employment with us and looking for a full-time job. Hittle indicated that he is in the Operators Union and might be

 

TOWNSHIP EMPLOYEE PACKET:

Trustees and fiscal officer indicated we need to prepare a new hire packet for new employees to complete before starting and causing us to have to go back and track the proper paperwork down before payroll checks are prepared. Also need to consider background checks, drivers license checks and drug and alcohol testing.

 

 

 

 

NEW HIRE DISCUSSION:

Trustees discussed new hires to replace Curtis. Wasson, Andrew Heskett and Donnie Moran are all interested. Trustees will due their due diligence before making any final decision on a full-time replacement for Curtis due to his retirement. Trustees indicated we need to have Curtis give us something in writing on his future retirement plans.

 

SAFETY GRANT:

Maniaci indicated that the $500 Safety Grant has been submitted and approved.

 

FEMA:

Maniaci indicated he has heard nothing back to-date on the FEMA grant.

 

SECURITY CAMERAS:

Maniaci indicated he is working on estimates and quotes on the security cameras.

 

TIME OFF REQUEST FORMS:

Fell ask about workers completing a time off sheet. Need to complete better documentation.

 

FIRE / EMS REPORT
DECEMBER EMS/FIRE RUN REPORTS:

EMS                            25 Calls                       10:14   A.R.T.

Motor Vehicle             2 Accidents                 5:30     A.R.T.

Carbon Monoxide       1 Incident                    11:58   A.R.T.

 

Maniaci motioned to adjourn. Fell seconded.

                                                                        _________________________________

                                                                                    Jason T. Baughman, CPA, Fiscal Officer

_____________________________

____________________________

_____________________________

BOARD OF MUSKINGUM TOWNSHIP TRUSTEES

January 6, 2020

PURPOSE OF MEETING:

·         The Muskingum Township Trustee met in special session on January 6, 2020 at 7:00 P.M. in the Fire Building for the purpose of the 2020 Re-Organizational Meeting.

 

ATTENDANCE:

·         Trustees: Mike Maniaci, Matt Hittle, Ed Fell.

·         Fiscal Officer: Jason Baughman.

·         Residents:  2 residents in attendance.

 

Nomination of President:                

Hittle nominated Ed Fell for President, Maniaci seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed. 
 

Nomination of Burial Committee:             

Hittle motion to have Mike Maniaci and Matt Hittle on the Burial Committee. Hittle seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Emergency Labor:               

Hittle motion that emergency labor paid as following:
$16.00 per hour with a CDL license and $12.00 per hour without.  Fell seconded. Maniaci ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Public Records Policy:         

Hittle made motion to keep our current township public records policy.
Public records will be provided in a timely manner.
Charge will be: first 10 copies free, $.10 per page, going rate of a flash drive or CD copy. Fell seconded. Maniaci ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed,
 

Credit Card Policy:              

Hittle made a motion to continue and accept our current credit card policy.
All three trustees, fiscal officer, township maintenance workers will have access to the cards.
The limits for all cards will be $150 per transaction. If over that amount, permission must be obtained by township trustees. Maniaci seconded. Fell ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Township Equipment:         

Hittle made the motion that the Township equipment can be operated by all road crew and trustees or any other person who has been authorized by the trustees or road crew to do so. Fell seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Annual Inventory:               

Hittle stated the inventory will be complete and sent to County Engineer per O.R.C. 505.04 by January 14th. Maniaci seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Records Commission:          

The Records Commission, according to O.R.C. 149.42 will consist of a Chairman of the Board; this being Ed Fell and the Fiscal Officer, Jason Baughman will be the Records Commission. Fell made the motion, seconded by Maniaci. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

 

 

 

 

Mileage Reimbursement:    

Hittle motion that employees/elected officials who are authorized to use their private vehicles for township business such as conferences, training, etc. will be reimbursed at the standard mileage reimbursement rate established by the I.R.S. of 57.5 cents per mile which is allowable under the O.R.C.  Maniaci seconded. Fell ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Township Meetings:             

Hittle moved to keep the regular monthly township meetings the first Thursday of every month.
Notice will be posted in the newspaper once, on the website and posted monthly on the sign in the front of the township. 
Special meetings will be posted on the website, sign out in the front of the township hall and newspaper at least 24 hours before the meeting.  Fell seconded. Maniaci ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Personal Files Policy:                                  

Hittle motioned to appoint the fiscal officer to have control of all storage and distribution of personnel files and information.
All personnel files will be in a locked filing cabinet maintain request log, if there is a question of what can or cannot be released, fiscal officer is to contact legal counsel. Violation may result in written reprimand issued from the prosecutor’s office and could lead to termination depending on the situation. 
Maniaci seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

2020 Temporary Appropriations:              

Hittle motioned adoption of the Annual Temporary Appropriations Resolution for fiscal year December 31, 2020 (per O.R.C. 5705.38) until the Amended Official Certificate of Estimated Resources is adopted and received from the Office of Budget Commission, Muskingum County, Ohio. Estimated carryover of $60,584.93, 2020 Estimated Tax $625,174.62, other sources $210,350.11 for total budget of $896,109.66. Temporary appropriations of 25% for total of $224,027 until permanent appropriation approved.  Maniaci seconded. Fell ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Township Insurance:

Hittle motioned to provide insurance benefits to all trustees, fiscal officer and township employees. Maniaci seconded. Fell ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Maniaci moved to adjourn.  Seconded by Fell.  All ayed.

                                                                   

                                                                            _________________________________

                                                                                    Jason T. Baughman, CPA, Fiscal Officer

_____________________________

 

_____________________________

 

_____________________________

BOARD OF MUSKINGUM TOWNSHIP TRUSTEES

 

January  6,  2020

PURPOSE OF MEETING:

·        The Muskingum Township Records Commission met on January 6, 2020 following the 7 P.M. Re-organizational meeting held in the Fire Building. 

 

ATTENDANCE:

·        Chairman Ed Fell and Fiscal Officer Jason T. Baughman were present.

 

BUSINESS:

·        Fiscal Officer Baughman stated that he had no records at the present time to get rid of.

·        Fell made a motion, that the commission has no records to discuss at this time and no records to dispose of at this present time.  

·        Fiscal Officer Baughman seconded motion, all ayed.

·        All other records will remain as they are at the present time.

 

Fell moved to adjourn.  Seconded by Baughman.  All ayed.

 

 

 

_______________________________                            _____________________________

Ed Fell                                                                           Jason T. Baughman, CPA

Chairman                                                                       Fiscal Officer