Muskingum Township
Muskingum County, Ohio
   

BOARD OF MUSKINGUM TOWNSHIP TRUSTEES

JANUARY 8, 2019  Regular Mtg.
 

PURPOSE OF MEETING
·         The Muskingum Township Trustee held the regular monthly meeting on January 8, 2019 at 7:00 P.M. in the Fire Building.

 

ATTENDANCE
·         Trustees: Matt Hittle, Mike Maniaci, Ed Fell

·         Fiscal Officer: Jason Baughman.

·         Residents:  2 resident in attendance.

 

MINUTES
Maniaci motioned to approve the minutes. Fell seconded.

 

WARRANTS / CHECKS
Checks were approved and signed for payment.

 

OLD BUSINESS
 

ZANESVILLE COMMUNITY DEVELOPMENT GRANT:

Mr. George Helbling was in attendance to discuss the Zanesville Community Development grant for the Brownfield Properties. The Zanesville Community Development has $600,000 of grant money available for Brownfield Properties. According to the definition, the Helbling property would qualify for the grant. Mr. Helbling indicated that the county commissioners office is working on the paperwork for this grant for Mr. Helbling property and will be submitted Friday. Mr. Helbling will get the trustees copies of the paperwork as soon as completed.

 

NEW BUSINESS
 

BACKFLOW TEST:

Maniaci motioned to approved the annual backflow testing. Fell seconded.

 

ANNUAL LETTER CINDY ROGERS:

Trustees received annual letter regarding requirement for zoning. Muskingum Township currently has no zoning.

 

FIRE / EMS REPORT
DECEMBER RUN REPORTS:

 

EMS RUNS:  26 runs            8:20     A.R.T. (average response time, dispatch to scene)   

 

FIRE RUNS: 1 ER                9:06     A.R.T (average response time, dispatch to scene)

                        12 Non-ER      10:29   A.R.T (average response time, dispatch to scene)

                        2 other             6:49     A.R.T (average response time, dispatch to scene)

 

Maniaci motioned to adjourn. Fell seconded.

                                                                        _________________________________

                                                                                    Jason T. Baughman, CPA, Fiscal Officer

_____________________________

____________________________

_____________________________

BOARD OF MUSKINGUM TOWNSHIP TRUSTEES

January 8, 2019 Re-Organization Mtg.

PURPOSE OF MEETING:

·         The Muskingum Township Trustee met in special session on January 8, 2019 at 7:00 P.M. in the Fire Building for the purpose of the 2018 Re-Organizational Meeting.

 

ATTENDANCE:

·         Trustees: Mike Maniaci, Matt Hittle, Ed Fell.

·         Fiscal Officer: Jason Baughman.

·         Residents:  2 resident in attendance.

 

Nomination of President:                

Maniaci nominated Matt Hittle for President, Fell seconded. Hittle ayed. 
 

Nomination of Burial Committee:             

Hittle motion to have Mike Maniaci and Ed Fell on the Burial Committee. Maniaci seconded. Fell ayed.
 

Emergency Labor:               

Hittle motion that emergency labor paid as following:
$16.00 per hour with a CDL license and $12.00 per hour without.  Fell seconded. Maniaci ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Public Records Policy:         

Maniaci made motion to adopt a change to our current township public records policy.
Public records will be provided in a timely manner.
Charge will be: first 10 copies free, $.10 per page, going rate of a flash drive or CD copy. Hittle seconded. Fell ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed,
 

Credit Card Policy:              

Hittle made a motion to continue and accept our current credit card policy.
All three trustees, fiscal officer, township maintenance workers will have access to the cards.
The limits for all cards will be $150 per transaction. If over that amount, permission must be obtained by township trustees. Fell seconded. Maniaci ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Township Equipment:         

Hittle made the motion that the Township equipment can be operated by all road crew and trustees or any other person who has been authorized by the trustees or road crew to do so. Maniaci seconded. Fell ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Annual Inventory:               

Maniaci stated the inventory is complete and have received confirmation of receipt from County Engineer per O.R.C. 505.04. Hittle seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Records Commission:          

The Records Commission, according to O.R.C. 149.42 will consist of a Chairman of the Board; this being Matt Hittle and the Fiscal Officer, Jason Baughman will be the Records Commission. Hittle made the motion, seconded by Fell.  Maniaci ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

 

 

 

 

Mileage Reimbursement:    

Hittle motion that employees/elected officials who are authorized to use their private vehicles for township business such as conferences, training, etc. will be reimbursed at the standard mileage reimbursement rate established by the I.R.S. of 58 cents per mile which is allowable under the O.R.C.  Maniaci seconded. Fell ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Township Meetings:             

Hittle moved to keep the regular monthly township meetings the first Thursday of every month.
Notice will be posted in the newspaper once, on the website and posted monthly on the sign in the front of the township. 
Special meetings will be posted on the website, sign out in the front of the township hall and newspaper at least 24 hours before the meeting.  Fell seconded. Maniaci ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Personal Files Policy:                                  

Hittle motioned to appoint the fiscal officer to have control of all storage and distribution of personnel files and information.
All personnel files will be in a locked filing cabinet maintain request log, if there is a question of what can or cannot be released, fiscal officer is to contact legal counsel. Violation may result in written reprimand issued from the prosecutor’s office and could lead to termination depending on the situation. 
Fell seconded. Fell ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

2019 Temporary Appropriations:              

Hittle motioned adoption of the Annual Temporary Appropriations Resolution for fiscal year December 31, 2019 (per O.R.C. 5705.38) until the Amended Official Certificate of Estimated Resources is adopted and received from the Office of Budget Commission, Muskingum County, Ohio. Carryover of $209,260.18, 2019 Estimated Tax $625,174.62, other sources $210,350.11 for total budget of $1,044,784.81. Temporary appropriations of 25% for total of $208,956 until permanent appropriation approved.  Maniaci seconded. Fell ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Township Insurance:

Hittle motioned to provide insurance benefits to all trustees, fiscal officer and township employees. Maniaci seconded. Fell ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.
 

Hittle moved to adjourn.  Seconded by Maniaci.  All ayed.

                                                                   

                                                                            _________________________________

                                                                                    Jason T. Baughman, CPA, Fiscal Officer

_____________________________

 

_____________________________

 

_____________________________.

BOARD OF MUSKINGUM TOWNSHIP TRUSTEES

 

January  8,  2019  Recoeds Mtg.

PURPOSE OF MEETING:

·        The Muskingum Township Records Commission met on January 8, 2019 following the 7 P.M. Re-organizational meeting held in the Fire Building. 

 

ATTENDANCE:

·        Chairman Matt Hittle and Fiscal Officer Jason T. Baughman were present.

 

BUSINESS:

·        Fiscal Officer Baughman stated that he had no records at the present time to get rid of.

·        Hittle made a motion, that the commission has no records to discuss at this time and no records to dispose of at this present time.  

·        Fiscal Officer Baughman seconded motion, all ayed.

·        All other records will remain as they are at the present time.

 

Hittle moved to adjourn.  Seconded by Baughman.  All ayed.

 

 

 

_______________________________                            _____________________________

Matt Hittle                                                                      Jason T. Baughman, CPA

Chairman                                                                       Fiscal Officer

 

     

BOARD OF MUSKINGUM TOWNSHIP TRUSTEES

FEBRUARY 7, 2019
 

PURPOSE OF MEETING
The Muskingum Township Trustee held the regular monthly meeting on February 7, 2019 at 7:00 P.M. in the Fire Building.
 

ATTENDANCE
Trustees: Matt Hittle, Mike Maniaci, Ed Fell
Fiscal Officer: Jason Baughman.
Residents:  2 residents in attendance.

 
MINUTES
Maniaci motioned to approve the minutes. Fell seconded.

 

WARRANTS / CHECKS
Checks were approved and signed for payment.

 

THEN AND NOW PURCHASE ORDER:

Fiscal Officer presented then and now purchase order for Shelly Company for asphalt paving of $131,493 for Baabs, Georgia, Virginia and Harper Drive. Hittle made motion, Maniaci seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.

 

OLD BUSINESS
 

SALT BIN:

Maniaci indicated he spoke to county engineer and reminded him about getting out to us regarding our salt bin drawings.

 

LISA KIM:

Fell stated that there was a resident on Lisa Kim that had some water issues. Hittle indicated that he would discuss with her about her drainage issues.

 

STONE:

Fell stated that Curtis gave an estimate on needing 67 tons of stone.

 

HICKORY HILLS:

Fell stated that he spoke with resident on Hickory Hills regarding cleaning the ditch out that he was responsible for filling in. Fell hasn't been able to reach him to discuss. The trustees indicated they would send him a letter instructing him to clean out the ditch that he filled in that was not approved to do. It is the resident’s responsibility, or the trustees would bill him for our service to clean it out.

 

GEORGE HELBLING:

Fell presented the application for the Brownfield property grant he received from Mr. George Helbling. The grant has been filed.

 

ST. MARY'S:

Hittle mentioned that there is dip on St. Mary's road to fix.

 

 

 

 

 

ROSELLEN JENKINS AND JON SHIRER:

Hittle stated that Mr. John Shirer now owns all the apartments on Baabs Road and wanted to put a swale on Mrs. Jenkins way to help with the water. Hittle told Mr. Shirer that he and Mrs. Jenkins would have to agree to this as it is more a personal property issue. Mr. Shirer also wanted to thank us for all the paving we did down near his properties.

 

HARPER DRIVE:

Hittle indicated that there has been water laying on road and ditches overflowing on Harper Drive that they need to take a look at what could be done.

 

SALT:

Hittle stated that we received another 23 tons of salt. We are at our max on the state bid contract for salt and need to explore our Salt Bin options.

 

ZONING AND TRUSTEE CONTACTS:

Mr. Scott Durst ask about zoning or any other requirements for building a pole barn. There is no zoning in Muskingum Township. They referred him to Jason Baughman from the county regarding any county requirements.

 

NEW BUSINESS
 

MOWING CONTRACT:

Twin Hills Landscaping LLC presented estimate for township hall and cemetery mowing. The estimate was 7 months from April 15 to October 30, 2019 at $460 per month for total of $3,220. This was no increase from 2018 contract. Hittle motioned to accept estimate. Fell seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed. 

 

DRESDEN ROAD:

Mr. Jerry Miller ask trustees about chip seal on Dresden Road and the slip repair. The trustees will put in their plans to look at chip-sealing our Dresden Road portion for 2019. They will also look at and get Curtis to repair the slip.

 

STONE:

Maniaci and Hittle indicated that we got a good deal on pricing for stone this year.

 

DRUG TESTING:

Maniaci indicated that both Curtis and Mark were selected for testing. Both passed.

 

GAS BILL:

Fiscal Officer Baughman will call Diversified Energy about our unusually high gas bill for the past month.

 

ROAD MILEAGE:

Trustees approved road mileage of 47.627 miles for 2019 certified by the county engineer. Maniaci motioned, Fell seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.

 

CREDIT CARD POLICY:

Due to new Ohio Revised Code for 2019 regarding credit card policy the Maniaci presented new detailed 8-page credit card policy. The new policy is on file if anyone would like to read it in its entirety. Maniaci motioned, Hittle seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.

 

EXECUTIVE SESSION:

Maniaci moved motion to move from regular session and enter into executive session at 8:20pm for the discussion of township employee personnel and possible disciplinary action. Invited into executive session with the trustees was the Fiscal Officer. Fell seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.

 

EXIT EXECUTIVE SESSION:

Maniaci moved motion to exit executive session into regular session at 8:28pm. Fell seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.

 

EMPLOYEE DISCIPLINE:

Maniaci motioned to sign and approve discipline action for one of the township employees. Fell seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.

 

 

FIRE / EMS REPORT
JANUARY RUN REPORTS:

 

EMS RUNS:  26 runs            7:60     A.R.T. (average response time, dispatch to scene)   

 

FIRE RUNS: 8 ER                9:21     A.R.T (average response time, dispatch to scene)

                        8 Non-ER        9:14     A.R.T (average response time, dispatch to scene)

                        2 other             10:06   A.R.T (average response time, dispatch to scene)

 

Maniaci motioned to adjourn. Fell seconded.

                                                                        _________________________________

                                                                                    Jason T. Baughman, CPA, Fiscal Officer

_____________________________

____________________________

_____________________________

                 

 

BOARD OF MUSKINGUM TOWNSHIP TRUSTEES

MARCH 7, 2019
 

PURPOSE OF MEETING
The Muskingum Township Trustee held the regular monthly meeting on March 7, 2019 at 7:00 P.M. in the Fire Building.
 

ATTENDANCE
Trustees: Matt Hittle, Mike Maniaci, Ed Fell
Fiscal Officer: Jason Baughman.
Residents:  4 residents in attendance.

 
MINUTES
Fell motioned to approve the minutes. Maniaci seconded.

 

WARRANTS / CHECKS
Checks were approved and signed for payment.

 

OLD BUSINESS
 

GEORGE HELBLING:

Mr. Helbling said that the final paperwork for the Brownfield grant will be ready Wednesday and wait to see how to proceed. Helbling indicated that the engineer originally turned it down. After speaking with the engineer’s office in Cincinnati, the criminal division of the EPA, EPA district out of Chicago, and the Brownfield department out of Columbus, the engineer finally approved.

 

GAS BILL:

Fiscal Officer Baughman indicated he could not get contact with Diversified Energy and he indicated that the gas bill was for multiple months and not a one-month bill. He will try to get in contact with gas company to inquire.

 

SALT:

Mark Border indicated that we have about a dump truck load of salt remaining.

 

HICKORY HILLS DITCH:

Fell indicated he still needs to get in touch with the resident on Hickory Hills about the ditch clean out.

 

LISA KIM:

Hittle indicated that the neighbor of Ms. Jenkins on Lisa Kim is now stating they have water issues we need to take a look at.

 

FEMA GRANT:

The County engineer estimated the slip repair on Dresden Road to be approximately $64,000.

Maniaci indicated he would take some more pictures of some of the areas we had wash out on Fawn, Cyprus, Hickory Hills, Vroom, and Prior to include in the FEMA grant. We will have to get exact locations and sites we are claiming.

The Fema grant meeting is scheduled to be on March 15th between 8am and11:30am.

 

CYPRUS:

Maniaci indicated that he is waiting on Don Madden to get out to look at the water issues on our road. There is a new construction and sewer project going on that may have created the standing water or a water line break that we need to have Madden look at.

 

 

NEW CONSTRUCTION:

Hittle indicated we need to have these new construction homes and contractors contact us or get something out to them to let them know of the guidelines for driveways, culverts and drainage before they proceed.

 

TERRA SHORES:

Maniaci indicated that the engineer looked at the pipe on Terra Shores. The pipe is not on township property and we have no right of way. Maniaci ask the county engineer to give us some guidance on this as to what we can, can't, should or shouldn't do with this.

 

STOP SIGNS:

Maniaci indicated that we have until August this year to get our new stop signs installed.

 

SPRING BANQUET:

Maniaci motioned to approve two $25 gift certificates for the annual spring township banquet as we have in the past. Fell seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.

 

GARAGE DOORS:

Mark ask about approval of the garage doors. The trustees indicated that they have already been approved and the fiscal officer already cut the check and waiting on completion.

 

NEW BUSINESS
CLOVER KEY:

Ms. JaMey Graves, owner of Clove Key was in attendance to discuss her new restaurant and how to pursue a liquor permit for her restaurant. The trustees explained to her some steps involved with how to apply and get the liquor permit on the ballot for vote.

 

MARK BORDER:

Mark indicated that he has passed his CDL. The trustees agreed to reimburse him for the cost of his testing and CDL license. Mark also inquired about increase in pay as we had discussed when hired that once he passes the CDL we would give Mark a raise.

 

ENGINEER MEETING:

Maniaci indicated that we need to schedule our meeting with the county engineer to discuss our road projects for this year. Maniaci will get with the engineer to schedule our meeting.

 

OHIO DEPT. OF AGRICULTURE:

Maniaci indicated that a gentleman from the Ohio Dept. Of Agriculture stopped buy and per ORC a government entity must have premises inspected, pesticide books and records and have someone license to spray. Maniaci will get with gentleman to schedule time and get someone licensed.

 

OTARMA:

Maniaci indicated according to OTARMA should keep pre-trip records and keep training records. We currently do this. We also can assign training on the OTARMA website to our township workers. We currently do this. The one thing we need to do is complete forms when traveling our roads to document stop signs, conditions of road signs at least once per month on every road of our township.

 

MUSKINGUM COUNTY PLAN & COMMISSION:

Maniaci indicated Commissioner Molly Crooks is holding an annual kickoff meeting is at 5:30pm on March 12th in the welcome center for the Muskingum County Plan & Commission. The meeting is to work on and update a comprehensive plan for Muskingum County.

 

PERMANANT APPROPRIATIONS:

Fiscal Officer Baughman presented the 2019 Permanent Appropriation and the Auditors Official Certificate of Estimated Resources. The total carryover from 2018 is $263,901.48. The 2019 budget from tax estimate is $835,524.73. Revenues from other sources total $210,350.11. The total budget for 2019 is $1,099,426.21.

FIRE / EMS REPORT
FEBRUARY RUN REPORTS:

 

FIRE/EMS RUNS:   20 ER              9:14     A.R.T (average response time, dispatch to scene)

                                    6 Non-ER        10:23   A.R.T (average response time, dispatch to scene)

                                    1 other             9:34     A.R.T (average response time, dispatch to scene)

 

Maniaci motioned to adjourn. Fell seconded.

                                                                        _________________________________

                                                                                    Jason T. Baughman, CPA, Fiscal Officer

_____________________________

____________________________

_____________________________

 

BOARD OF MUSKINGUM TOWNSHIP TRUSTEES

APRIL 4, 2019
 

PURPOSE OF MEETING
The Muskingum Township Trustee held the regular monthly meeting on April 4, 2019 at 7:00 P.M. in the Fire Building.
 

ATTENDANCE
Trustees: Matt Hittle, Mike Maniaci, Ed Fell
Fiscal Officer: Jason Baughman.
Residents:  2 residents in attendance.

 
MINUTES
Maniaci motioned to approve the minutes. Fell seconded.

 

WARRANTS / CHECKS
Checks were approved and signed for payment.

 

THEN AND NOW PURCHASE ORDERS:

Trustees approved then and now purchase orders for Falls Township Fire Department payment of $221,000. Hittle motioned to accept. Maniaci seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.

 

Trustees approved then and now purchase order for payment to KS Bank for payment of the grader for $29,559.80. Hittle motioned to accept. Fell seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.

 

OLD BUSINESS
 

CYPRESS COURT/LISA KIM: Maniaci discussed with trustees if we should discuss with engineer about doing some ditching for us on Lisa Kim or Cypress Court due to the water issues and road breaking up.

 

DEPT. OF AGRICULTURE: Maniaci indicated we still need to set up time with the gentlemen from the Dept. of Agriculture regarding the new spray law and requirements.

 

NEW BUSINESS
 

TIM SANDS: Tim Sands from Southeastern Equipment to introduce himself as the new area sales representative for Southeastern Equipment.

 

TERRACE SHORES: Mr. Shawn Ross was from Terrace Shores was in attendance to discuss with the trustees about the exposed pipe on Terrace Shores. Maniaci indicated that there are no records with the GIS Department regarding it being located in a township right of way or recorded deed. The property was given to the neighborhood association back in 1998 however the association had never recorded it and the trustees cannot go by it without it being recorded. Maniaci discussed extending the pipe, tie into the river and covering it up. Before we can do anything, we will have to discuss with engineer about making it an easement. The trustees would have to draw up an agreement and record it before we could do any work to it and finish it. Maniaci motioned to have the proper paperwork drawn up to fix the pipe to what needs to be done to fix the exposed pipe problem. Fell seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.

 

POWER TAMPER/DRIVER: Trustees discussed purchasing a power tamper for Curtis and Mark to install the new stop signs. Maniaci motioned to allow up to $1000 to purchase the power tamper. Fell seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.

 

 

SAFETY GRANT: Fell indicated we need to take advantage of the safety grant this year.

 

CEMETARY GRANT: Fell indicated that there is also a cemetery grant we may need to look into. Maniaci indicated that he didn't think we could qualify.

 

CDL: Maniaci and trustees discussed Mark and Curtis CDL license renewals and reimbursement.

 

PAYROLL INCREASE:  Trustees discussed wage increase for Curtis and Mark. Maniaci motioned to increase Mark hourly wage from $15 per hour to $16.50 beginning in March. Hittle seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed. Maniaci motioned to increase Curtis hourly wage from $18.45 to $19 per hour. Fell seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.

 

SPECIAL ASSESSMENT FUNDS: Trustees and fiscal officer discussed special assessment funds from Oakwood North and Hickory Hills. These funds are special funds and restricted. They have been on books for years. The fiscal officer will look into how and if we can use these funds or make available since the assessments are over and we no longer receive any revenue on the tax bill.

 

JONES ROAD:  Fell indicated that Mr. Kyle Hood of 7035 Jones Road is needing a culvert installed.

 

BEAGLE HILL: Maniaci indicated he spoke with gentlemen of Beagle Hill about culverts. They have 20'x12' culverts for $114. They will deliver for free if we are not in a rush. All culverts ODOT approved materials. We need to get them a W9 and tax exemption form to start purchasing culverts from them.

 

SLIP REPAIR BIDDING: Trustees discussed Dresden Road Slip Repair to be bid. Maniaci presented estimate form county engineer for $69,881. The engineer has provided the bid specifications for bidders to use when bidding. The estimated completion date should be May 6th. The trustees will advertise in newspaper accepting bids for the repair. We will advertise for bids in the paper on April 8th, April 15th and hold a special meeting on April 22nd to open sealed bids. The bid documents will be on the website and available from the fiscal officer.

 

 

FIRE / EMS REPORT
MARCH RUN REPORTS:

 

FIRE:             6 Emergency   9:28     A.R.T. (average response time, dispatch to scene)

                        5 Non-ER        24:57   A.R. T. (average response time, dispatch to scene)

                        1 Other            10:39   A.R.T. (average response time, dispatch to scene)

 

EMS RUNS:  22 ER              8:03     A.R.T (average response time, dispatch to scene)

                        1 other             14:23   A.R.T (average response time, dispatch to scene)

 

Maniaci motioned to adjourn. Fell seconded.

                                                                        _________________________________

                                                                                    Jason T. Baughman, CPA, Fiscal Officer

_____________________________

____________________________

_____________________________

BOARD OF MUSKINGUM TOWNSHIP TRUSTEES

APRIL 22, 2019
 

PURPOSE OF MEETING
The Muskingum Township Trustee held a Special Meeting on April 22, 2019 at 7:00 P.M. in the Fire Building for the purpose of opening Sealed bids for the Dresden Road Slip Repair.
 

ATTENDANCE
Trustees: Matt Hittle, Mike Maniaci, Ed Fell
Fiscal Officer: Jason Baughman.
Residents:  5 residents in attendance.
 

Maniaci indicated to the bidders in attendance that before the bid proposal was put out for bid there was an informal meeting with FEMA. Since the repair job was put out to bid FEMA has came out with some other requirements. Due to the other requirements we will not be opening bids this evening and will have to resubmit the bid and accept sealed bids at a later date and time. Maniaci indicated that a some of the new requirements that need included in the bid proposal for the bid to be FEMA qualified include: specific language welcoming bids from women and minority owned companies, logging conversations with bidders including women and minority owned companies, and will be a non prevailing wage job. The county engineer also had to make changes to the estimate as the previous estimate was not accurate. The trustees returned the unopened sealed bids back to the bidders. The trustees will resubmit the bid documents in the newspaper on April 26th, and May 3rd and update the website with the new bid requirements. The next regular scheduled meeting will be held on May 10th at 7pm. At this time the sealed bids will be opened.

 

Maniaci also indicated that we need to appoint a lead person on the FEMA grant application. Hittle motioned to appoint Maniaci as lead person. Fell seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.

 

Hittle motioned to adjourn. Fell seconded.

                                                                        _________________________________

                                                                                    Jason T. Baughman, CPA, Fiscal Officer

_____________________________

____________________________

_____________________________

BOARD OF MUSKINGUM TOWNSHIP TRUSTEES

MAY 10, 2019
 

PURPOSE OF MEETING
The Muskingum Township Trustee held the regular monthly meeting on May 10, 2019 at 7:00 P.M. in the Fire Building.
 

ATTENDANCE
Trustees: Matt Hittle, Mike Maniaci, Ed Fell
Fiscal Officer: Jason Baughman.
Residents:  5 residents in attendance.

 
MINUTES
Maniaci motioned to approve the minutes. Fell seconded.

 

WARRANTS / CHECKS
Checks were approved and signed for payment.

 

THEN AND NOW PURCHASE ORDERS:

Trustees approved then and now purchase order for Shelly Materials for $3,305.07 for limestone.

 

Trustees approved then and now purchase order for Bill Birkhimer Asphalt for $26,400 for asphalt paving of Forrest, SAAD, St. Mary’s, Tunis, Heritage and Glenwood.

 

Hittle motioned to approve. Maniaci seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.

 

SEALED BIDS DRESDEN ROAD SLIP REPAIR:

The following sealed bids were opened for Dresden Road Slip Repair:

Enviro Excavating - $80,698.50

RF Scurlock - $79,000.34

G&M Construction - $89,948.43

 

Fell motioned to accept RF Scurlock bid of $79,000.34. Hittle seconded. Maniaci ayed. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.

 

Mr. Miller stated that he was not sure what exactly we are going to do the slip repair. None of the trustees discussed with his dad about the project. The engineer’s estimate and bid documents not specific to exactly how it would be done but only the materials needed. Miller indicated that the trustees should get a contract with Mr. Miller for access to his property for the repair work. Maniaci asked why Mr. Miller wouldn’t have called the trustees instead of the engineer if he had concerns. Maniaci indicated that the best answer to those questions would come from county engineer and the contractors bidding and the engineer should have been able to explain the project better than any three of us could have. Hittle indicated that he was not sure what he could tell you how the repair would be done as the Engineer and contractor would know a lot more how it is to be done than me. Fell indicated that we were waiting on the bids from the contractors before we can proceed with the next steps. Maniaci indicated that the trustees will draw up a contract with Mr. Scurlock for the repair work and contract with Mr. Miller for access to his property for the repair work. The trustees, Mr. Scurlock, the county engineer and Mr. Miller will get together to discuss what specifically will be involved in the slip repair work.

 

 

 

 

 

OLD BUSINESS
 

JONES ROAD:

Mr. Chris Gerber discussed right away on his property on Jones Road. He indicated that back in 2004 the telephone company installed some fiber cable along his property on Jones Road. He indicated trustees at the time indicated that they had no right of way. He indicated that someone from the county engineer ended up cutting the fiber cable so he could put in his driveway. He indicated that the county came out and cut back the ditch with the grader 4’. Maniaci indicate that the county was supposed to bring out the Gradall instead of the grader. He was concerned about whether the township had a right of way or not and concerned about the ditch, road damage from the water issues running on the road and potential liability with the telephone fiber cable that was cut years ago. He indicated that with all the building that is going on it is matter of time before they come back. Maniaci indicated that his property was sloped causing water to run off on our township road. Maniaci indicated that the responsibility of township trustees to keep the water off our road. As for right away we don’t know what we would tell the phone company if they ask about how much right of way. Maniaci indicated that the right of way can be whatever we deem necessary. Mr. Gerber indicated that Mr. Steve Baldwin was the attorney at the time and indicated that Jones road is not an established road and not a township. Maniaci read an attorney generals response to Mr. Baldwin indicating that Jones road is a dedicated township road since 1938. Mr. Miller indicated that Jones is the same issue as with Stagecoach as there isn’t a right of way as the county engineer cannot determine the center of the road. Hittle indicated we should send guys over Monday to take a look at Wetzel’s property to see what can be done since he is getting a lot of the runoff due to the county grading out the ditches.

 

WILSON LANE DITCH:

Fell indicated that can’t figure out that ditch on Wilson Lane. Guy claims water running over ditch. Fell indicated ditch looks fine.

 

CEMETARY GRANT:

Fell indicated has nothing new to report on with cemetery grant to date.

 

NEW BUSINESS
 

DITCHES:

Hittle indicated county engineer has all the ditches we want them to do. Maniaci indicated that they drove around with the engineer identifying what ones we wanted.

 

OAKWOOD NORTH:

Fell asked about the new cul-de-sac on Oakwood North and if it was our road. Maniaci indicated that the engineer will decide what to do with it when they are done and dedicate to us when its inspected.

 

CULVERT POLICY:

Curtis asked trustees about our policy on installing culverts for new houses.

Maniaci indicated we have only put a few culverts in. Those people came to us, they paid for the culver and we put in for free. Maniaci indicated we need new/revised culvert policy. Maniaci motioned culvert policy to be (a) they have to request for culvert, complete a request form for culvert, (b) they pay for the culvert (c) if we deem necessary we will put in for free (d) we have right to inspect and dig up culvert if not installed correctly (e)size requirements. Maniaci will draw up culvert policy and have for next meeting to approve. Forms will be on website and keep records of culvert installs.

Fell seconded. Roll Call: Hittle ayed, Maniaci ayed, Fell ayed.

 

CONTRACTOR SPECS:

Fell indicated we should develop a packet of information to give to these contractors that come into our township for new construction.

 

 

 

 

 

FIRE / EMS REPORT
APRIL RUN REPORTS:

 

FIRE/EMS:   21 Emergency 9:44     A.R.T. (average response time, dispatch to scene)

                        2 Non-ER        9:45     A.R. T. (average response time, dispatch to scene)

                        2 Other            10:53   A.R.T. (average response time, dispatch to scene)

 

Maniaci motioned to adjourn. Hill seconded.

                                                                        _________________________________

                                                                                    Jason T. Baughman, CPA, Fiscal Officer

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BOARD OF MUSKINGUM TOWNSHIP TRUSTEES

JUNE 6, 2019
 

PURPOSE OF MEETING
The Muskingum Township Trustee held the regular monthly meeting on June 6, 2019 at 7:00 P.M. in the Fire Building.
 

ATTENDANCE
Trustees: Matt Hittle, Mike Maniaci
Fiscal Officer: Jason Baughman.
Residents:  1 residents in attendance.

 
MINUTES
Maniaci motioned to approve the minutes. Hittle seconded.

 

WARRANTS / CHECKS
Checks were approved and signed for payment.

 

OLD BUSINESS
 

CHIP SEAL ROADS:

Trustees discussed roads to chip seal. Maniaci motioned to chip seal the following roads: Kenlo, Fawn, Dutch School, Dresden, Beech Run, Prior, Cranberry and Stagecoach. Hittle seconded. Roll Call: Hittle ayed, Maniaci ayed.

 

ASPHALT PAVING:

Maniaci presented estimate from county engineer for paving.

Highview Drive - $13,027.80

Meadow Lane - $11,698.20

Total - $24,726.00

 

Saad Ct. - $8,369.70

South Drive - $8,369.70

Total - $16,739.40

 

Maniaci motioned to put out to bid all four roads individually and together and we will open at the next meeting. Hittle seconded. Roll Call: Hittle ayed, Maniaci ayed.

 

MARK NAUER:

Maniaci indicated Mark Nauer will work 3 or 4 hours a day to help out with the roads.

 

COUNTY COMMISSIONER MONEY:

Fiscal Officer indicated we received $2,500 and letter from the county commissioners.

 

NEW BUSINESS
 

MANCHESTER:

Maniaci indicated that the driveway culvert was backed up and needs cleaned out all the way to the catch basin. Maniaci motioned to get Zemba to come out and look at and clean out the culvert all the way to the catch basin across the street. Hittle seconded. Roll Call: Hittle aye, Maniaci ayed.

 

 

MEADOWS:

Maniaci indicated the ditch on Meadow Lane has been cleaned out.

 

CULVERTS:

We received payment for culvert from Mr. Coleman on Northcrest.

We received payment for culvert from Mrs. Baker on Southview.

Maniaci indicated we need to dig out culvert on Fulton. Maniaci motioned to get the county to dig it out and we would supply the culvert from Beagle Hill. Hittle seconded. Roll Call: Hittle ayed, Maniaci ayed.

 

SWEEPER:

Maniaci indicated that the sweeper is not available at this time. We will have to wait until later date to get the sweeper out.

 

WILSHIRE:

Maniaci motioned to seed where we ditched at Wilshire. Hittle seconded. Roll Call: Hittle ayed, Maniaci ayed.

 

CULVERT INSTALL APPLICATION:

Maniaci presented driveway culvert install application for when residents or contractors want to install culverts. Maniaci motioned to accept new application process. Hittle seconded. Roll Call: Hittle ayed, Maniaci ayed.

 

HEALTH INSURNCE:

Fiscal Officer Baughman presented health insurance renewal for trustees to review before the August 1st renewal date. The renewal plan option and rates increased approximately $1,000 per month. The trustees will review and discuss at next meeting.

 

FIRE / EMS REPORT
MAY RUN REPORTS:

 

FIRE/EMS:   Total of 24 EMS/Fire runs     8:49     A.R.T. (average response time, dispatch to scene)

                       

Maniaci motioned to adjourn. Hittle seconded.

                                                                        _________________________________

                                                                                    Jason T. Baughman, CPA, Fiscal Officer

_____________________________

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