BOARD OF MUSKINGUM TOWNSHIP TRUSTEES
April 3, 2014
PURPOSE OF MEETING: Regular Meeting.
OPENING: The Muskingum Township Trustees met in regular session April 3, 2014 at 7:00 p.m. in the Fire Building. All trustees and fiscal officer were present. There were 7 residents present.
The March 6, 2014 Regular Minutes were read and Maniaci motioned to approve as amended. Fell second, Hittle ayed.
Maniaci motioned that the trustees move to executive committee for the purpose of employee hiring. The following were invited to executive committee in addition to the trustees: Fiscal Officer Baughman. The following maintenance worker applicants were invited individually at a time: Bice, Jasper, Conkle, and Clements. Hittle seconded, Fell ayed. Roll Call: Maniaci ayed, Hittle ayed, Fell ayed.
Maniaci motioned that we exit out of executive session and back to regular session. Hittle seconded. Roll Call: Maniaci ayed, Hittle ayed, Fell ayed.
Checks were approved and signed for payment.
Maniaci opened for old business.
Mrs. Cohagen indicated that she was glad to see progress being made on the 6415 Frazeysburg Property. Fell stated that the property was going up for sheriff’s sale and set for an auction sometime in May. Fell also stated that the prosecutor Jerry Earnhardt stated if we have any mowing claims on this property or any foreclosed properties to file the claims.
Maniaci stated that Mr. Charles Mattingly is retiring and last day was March 30th and wanted to thank Charles Mattingly for his years of services to our township and wish him a happy retirement. Hittle also reiterated the same sentiment and enjoyed working with him.
Maniaci read and motioned to adopt Resolution in accordance with ORC 122.22, to amend the Re-Organizational Policies for Muskingum Township. Emergency meetings can be held within 1 hour for emergency purposes only when immediate official action is necessary. In the event of an emergency, the member or members calling the meeting shall notify the news media that have requested notification immediately of the time, place, and purpose of the meeting. Jason Baughman, Fiscal Officer of the Township of Muskingum, Muskingum County, Ohio, certify that the foregoing is a true and correct copy of the resolution adopted by the township trustees on April 3rd, 2014. Mr. Ed Fell seconded the resolution with the roll being called upon its adoption the vote resulted as follows: Maniaci ayed, Hittle ayed, Fell ayed.
Maniaci stated we received a letter from ODOT regarding salt bids. The bids have to be turned in by April 8th. The old process was 80% of total tonnage. The new process is 90% total tonnage with 10% allowance for overage. Our minimum would be 180 tons now vs. 160 tons under the old process. Maniaci stated that in a year’s cycle we use about 220 tons. Hittle indicated the average per year is about 180 tons. Maniaci stated we have until December 31st to by 100% and then until May 31st to buy 90%/10% of the remaining tons. Hittle stated that of the 70 tons we currently have on hand we bought 50 tons with the other 20 tons we took from the state to be returned. The trustees agreed to go with a total of 180 tons for the ODOT bid.
Maniaci asked trustees about their follow-up with the township employee handbook. Fell inquired about full-time employee requirements and if we should identify full-time as 40 hours per week, 2080 hours per year or 30 hours per week, 1600 hours per year and in line with state of Ohio. Fell inquired regarding 8 hour work day that includes a half hour lunch vs. an 8 hour work day with a half hour unpaid lunch. Maniaci stated these revisions are made in the new draft presented to the trustees. Fell inquired about overtime rules and 40 hour work week. Maniaci indicated that he agree to the comp-time hours being included in determining overtime qualifications but not vacation, sick, and holiday time.
Mrs. Cohagen indicated that per federal labor laws that sick-time did not count in determining overtime hours and vacation and comp-time and even holiday are considered earned hours. As for accruals and carryover and paying out paid time leave upon termination of service is set forth by your policy. Hittle stated we can look at adjusting our policy accrual cap. Maniaci indicated that the draft presented to the trustees has most all of the revisions up for discussion and adoption.
Fell also identified defining call out pay. Baughman indicated that the policy states the work week of 40 hours includes Sunday through Saturday therefore there is no call-out pay and if so, this is unclear and needs defined differently.
Maniaci stated that one thing to think about moving forward regarding hiring additional drivers for our salt trucks is motivation and incentive such as better wage for perspective employees. Hittle stated that annually we are not going to have very many of these call out instances and should provide a good fair wage for these situations.
Fell inquired about safety, mileage, and fuel logs. Maniaci stated that when the trucks are take out the logs are performed. If they are sitting in the garage for the day they are not.
Maniaci stated once we put our notes together regarding the employee handbook we will incorporate the changes and finalize and approve the changes. We can consider a special meeting to finalize and put in place a soon as possible as we move forward to hiring the replacement maintenance workers.
Mrs. Cohagen asked about policies and procedures included in the handbook. This should be kept separate from the employee policy handbook.
Hittle stated that the Plunkett & Clooney case has been settled and the Township has no part further to play regarding this matter.
Maniaci opened for new business
Maniaci stated that we did not receive a Fire and EMS run report at the time of the meeting and would provide at the next meeting.
Hittle stated that we have our new AEP badges for getting our own cinders.
In closing, Mrs. Cohagen thought the advertisement for maintenance worker effective start date April 1st and in the paper March 31st was interesting. Baughman indicated that he submitted the draft to CareerBuilder and the rep handling the account reduced the advertisement to it.
Fell moved to adjourn. Seconded by Hittle. Maniaci ayed.
Jason T. Baughman, CPA, Fiscal Officer