BOARD OF MUSKINGUM TOWNSHIP TRUSTEES
DATE: January 1, 2011
PURPOSE OF MEETING: Re-Organizational Meeting.
OPENING: The Muskingum Township Trustees met in speical session on January 1, 2011 at 9:00 a.m. in the Fire Building. Trustees Jerry Miller and Mike Maniaci and fiscal officer Jerri newell were present. Steve Fusner was absent due to illness.
Maniaci nominated Jerry Miller for Chairman. Miller seconded, all ayed. Jerry Miller nominated Mike Maniaci for Vice-President, seconded by Maniaci, all ayed.
Jerry Miller made the motion to have Mike Maniaci and Steve Fusner on the Burial Committee. Seconded by Maniaci. All ayed.
Jerry Miller made the motion to keep the emergency labor at $8.00 per hour unless they have a CDL (Commercial Drivers License) and then they would be paid $10.00 per hour. Maniaci seconded. All ayed.
Trustees Miller and Maniaci tabled the cemetery mowings until February. Miller will speak with Terry Elson to see how much he will charge the township this year to mow all cemeteries and township building property.
Mike Maniaci made a motion to increase road crew workers, Curtis Salmons and Charles Mattingly by $.25 per hour. Jerry Miller seconded. All ayed.
Jerry Miller stated that according to the public records policy, public records will be provided in a timely manner/or the next regularly scheduled meeting. That there will be a written request advising what records are wanted. There will be no charge for the first 19 page copies and $.05 thereafter. Cassette tape copies will be $2.50. Manicai seconded. All ayed.
Jerry Miller passed a credit card resolution stipulating who has township credit cards and who uses them and how much can be spent.
Tractor Supply – Two Road Employees & Jerri Newell
Exxon - Two Road Employees
Lowes for Twp - Curtis Salmons
All three trustees and Fiscal Officer will have access to the Capital One Visa Card, Tractor Supply and Lowes. The limits for all cards would be up to $150.00. If over that amount, permission must be obtained or let trustees know.
Jerry miller made a resolution stating that township equipment can be operated by all road crew and trustees or any other person who has been authorized by the trustees or road crew to do so. Maniaci seconded. All ayed.
Jerry Miller made a resolution to have the health insurance premiums and trustees salaries taken from the road and bridge fund and also the general fund. That trustees must submit monthly documentation stating what type of work was done in the township. This resolution would then allow for the insurance premiums and salaries to be partially taken out of the road and bridge fund along with the general fund. Maniaci seconded. All ayed.
Jerry Miller stated that the public records policy is posted in the township hall, the township garage and the fire station.
Mike Maniaci made a resolution to nominate J.D. Johnson as the Fire Prevention Officer for our township. He would assume all official duties according to O.R.C. Miller seconded. Maniaci ayed. Miller ayed.
Miller stated the inventory will be done next month and then submitted to the County Engineer. Falls Township F.D. will give us their inventory also.
The Records Commission, according to the O.R.C. will consist of a Chairman of the Board, this being Jerry Miller and the Fiscal Officer, Jerri Newell will be the Records Commission. Miller made the motion seconded by Maniaci. All ayed.
Maniaci made the motion that employees/elected officals who are authorized to use their private vehicles for township business such as conferences, training, etc. will be reimbursed at the standard mileage reimbursement rate established by the I.R.S. of $.50 per mile which is allowable under the O.R.C. Miller seconded. Maniaci ayed, Miller ayed.
Trustees agreed to keep the record keeping policies that are in place now, the same as in the past. The same as it is now and according to the handbook we have. Maniaci ayed. Miller ayed.
Jerry Miller moved to keep the township meetings the first Thursday of every month at the fire station at 7:00 p.m. That it will be posted in the newspaper once, on the website and posted monthly on the sign out front. Any changes or special meetings will also be posted the same.
Storage and distribution of personnel files and personal information. Jerry Miller appointed Jerri Newell to have control of all files. Maniaci seconded. All personnel files will be in a locked filing cabinet at the township building. There is to be a written request specifying what type of personal information they want. Newell was informed that she is responsible for all the rules adopted in accordance with this section and will show trustees the requests made; they can sign off on the request which will show they are monitoring the accuracy of the requests. If there is a question of what can or cannot be released Newell is to contact legal council, Bud Chess. If above rules are not followed a written reprimand could be issued from the prosecutors office and could lead to termination depending on the situation. Miller made the motion to accept this procedure. Maniaci seconded.
Fiscal Officer will keep a copy of all records requests.
Miller moved to adjourn. Seconded by Maniaci. All ayed.
JERRI A NEWELL, FISCAL OFFICER