Muskingum Twp. 2014 Re-Organizational Meeting
BOARD OF MUSKINGUM TOWNSHIP TRUSTEES
DATE: January 2, 2014
PURPOSE OF MEETING: 2014 Re-Organizational Meeting
OPENING: Muskingum Township Trustees met in special session at 7 p.m. on January 2, 2014 for the re-organizational meeting in the Fire Building. All Trustees and Fiscal Officer were present. There were 2 residents present.
Hittle nominated Mike Maniaci for President, Fell seconded. All ayed.
Maniaci made the motion to have Matt Hittle and Ed Fell on the Burial Committee. Hittle seconded. Fell ayed.
Maniaci made the motion to keep the emergency labor at $8.00 per hour unless they have a CDL and then they would be paid $10.00 per hour. Hittle seconded. Fell ayed.
Maniaci made motion to keep public records policy the same for this year, public records will be provided in a timely manner/or the next regularly scheduled meeting. That there will be an optional written request advising what records is requested. The charge will be $.05 per page and $2.50 for cassette tape copies or going rate of a flash drive if preferred method. Fell seconded. Hittle ayed.
Mrs. Cohagen asked if this had changed from $.05 per page in excess of x amount of copies. Maniaci stated the policy is the same as it was before and we had changed to this in 2012.
Maniaci made a motion to continue and accept our current credit card policy. All three trustees and fiscal officer will have access to the Capital one Visa Card, Tractor Supply and Lowes cards. Township Maintenance workers will have access to all credit cards. The limits for all cards will be $150 per transaction. If purchase is over that amount, permission must be obtained by township trustees. Hittle seconded. Fell ayed.
Maniaci made the motion that the Township equipment can be operated by all road crew and trustees or any other person who has been authorized by the trustees or road crew to do so. Hittle seconded. Fell ayed.
Maniaci read and motioned the adoption of the Annual Temporary Appropriations Resolution for fiscal year December 31, 2014 (per O.R.C. 5705.38) until the Amended Official Certificate of Estimated Resources is adopted and received from the Office of Budget Commission, Muskingum County, Ohio. Hittle seconded. Fell ayed.
Maniaci stated the inventory is completed and be submitted to the County Engineer by second week per O.R.C. 505.04. Mrs. Cohagen asked if same inventory presented as prior year. Maniaci presented type written listing.
The Records Commission, according to O.R.C. 149.42 will consist of a Chairman of the Board; this being Mike Maniaci and the Fiscal Officer, Jason Baughman will be the Records Commission. Maniaci made the motion, seconded by Hittle. Fell ayed.
Maniaci made the motion that employees/elected officials who are authorized to use their private vehicles for township business such as conferences, training, etc. will be reimbursed at the standard mileage reimbursement rate established by the I.R.S. of 56 cents per mile which is allowable under the O.R.C. Hittle seconded. Fell ayed.
Maniaci moved to keep the regular monthly township meetings the first Thursday of every month at the township fire station at 7:00 p.m. That is will be posted in the newspaper once, on the website and posted monthly on the sign in the front of the township. Any changes or special meetings will be posted on the website, the sign out in the front of the township hall and newspaper at least 24 hours before the meeting. Hittle seconded. Fell ayed.
In regards to “Storage and distribution of personnel files and personal information”, Maniaci appointed the fiscal officer to have control of all files. Fell seconded. Hittle ayed. All personnel files will be in a locked filing cabinet at the township building. Fiscal Officer was informed that he/she is responsible for all the rules adopted in accordance with this section and shall maintain a written request log and show trustees requests made; they can sign off on the request which will show they are monitoring the accuracy of the requests. If there is a question of what can or cannot be released, fiscal officer is to contact legal counsel, Bud Chess. If above rules are not followed a written reprimand could be issued from the prosecutor’s office and could lead to termination depending on the situation. Maniaci made the motion to accept this procedure. Hittle seconded. Fell ayed.
Mrs. Cohagen asked about ORC 109.43(e) public records training. Maniaci stated it also indicates fiscal officer or a designee in place to take the training for them. Jerry Newell would have been, and in minutes, as designee during Maniaci and Fusners terms. Baughman came in with Hittle and designated to satisfy the training during his term. Public Records training is required once every 4 year term.
Maniaci moved to adjourn. Seconded by Hittle. All ayed.
Jason T. Baughman, CPA, Fiscal Officer