2013 RE-ORGANIZATIONAL MTG.
BOARD OF MUSKINGUM TOWNSHIP TRUSTEES
DATE: December 27, 2012
PURPOSE OF MEETING: 2013 Re-Organizational Meeting
OPENING: Muskingum Township Trustees met in special session at 7 p.m. on December 27, 2012 for the re-organizational meeting in the Fire Building. All Trustees and Fiscal Officer were present. There were 2 residents present.
Steve Fusner nominated Mike Maniaci for President, Hittle seconded. All ayed.
Maniaci made the motion to have Matt Hittle and Steve Fusner on the Burial Committee. Fusner seconded. All ayed.
Maniaci made the motion to keep the emergency labor at $8.00 per hour unless they have a CDL and then they would be paid $10.00 per hour. Fusner seconded. All ayed.
Maniaci made a motion to increase the road crew workers Curtis Salmons and Charles Mattingly’s pay rate by approximately 5%. Salmons would increase to $16.25 and Mattingly to $14.00. Hittle seconded. All ayed.
Maniaci made motion to keep public records policy the same for this year, public records will be provided in a timely manner/or the next regularly scheduled meeting. That there will be an optional written request advising what records is requested. The charge will be $.05 per page and $2.50 for cassette tape copies. Fusner seconded. All ayed.
Maniaci stated that one of the recommendations from the auditors after our audit was to have a credit card policy. Maniaci made a motion to accept the following credit card policy #12-27-12. All three trustees and fiscal officer will have access to the Capital one Visa Card, Tractor Supply and Lowes cards. Township Maintenance workers will have access to all credit cards. The limits for all cards will be $150 per transaction. If purchase is over that amount, permission must be obtained by township trustees. Fusner seconded. All ayed. Roll Call: Maniaci ayed, Fusner ayed, Hittle ayed.
Maniaci made the motion that the Township equipment can be operated by all road crew and trustees or any other person who has been authorized by the trustees or road crew to do so. Hittle seconded. All ayed.
Maniaci read and motioned the adoption of the Annual Temporary Appropriations Resolution for fiscal year December 31, 2013 (per O.R.C. 5705.38) until the Amended Official Certificate of Estimated Resources is adopted and received from the Office of Budget Commission, Muskingum County, Ohio and permanently appropriated no later than April 1, 2013. Hittle seconded. All ayed. Roll Call: Maniaci ayed, Fusner ayed, Hittle ayed.
Maniaci stated that the public records policy is posted in the township hall, the township garage and both fire stations.
Maniaci stated the inventory will be completed and be submitted to the County Engineer by second week per O.R.C. 505.04.
The Records Commission, according to O.R.C. 149.42 will consist of a Chairman of the Board; this being Mike Maniaci and the Fiscal Officer, Jason Baughman will be the Records Commission. Maniaci made the motion, seconded by Fusner. All ayed.
Maniaci made the motion that employees/elected officials who are authorized to use their private vehicles for township business such as conferences, training, etc. will be reimbursed at the standard mileage reimbursement rate established by the I.R.S. of 56.5 cents per mile which is allowable under the O.R.C. Hittle seconded. All ayed.
Maniaci moved to keep the regular monthly township meetings the first Thursday of every month at the township fire station at 7:00 p.m. That is will be posted in the newspaper once, on the website and posted monthly on the sign in the front of the township. Any changes or special meetings will be posted on the website, the sign out in the front of the township hall and newspaper at least 24 hours before the meeting. Hittle seconded. All ayed.
In regards to “Storage and distribution of personnel files and personal information”, Maniaci appointed the fiscal officer to have control of all files. Fusner seconded. All ayed. All personnel files will be in a locked filing cabinet at the township building. Fiscal Officer was informed that he/she is responsible for all the rules adopted in accordance with this section and shall maintain a written request log and show trustees requests made; they can sign off on the request which will show they are monitoring the accuracy of the requests. If there is a question of what can or cannot be released, fiscal officer is to contact legal counsel, Bud Chess. If above rules are not followed a written reprimand could be issued from the prosecutor’s office and could lead to termination depending on the situation. Maniaci made the motion to accept this procedure. Fusner seconded. All ayed.
Maniaci stated that there is a new OPERS independent contractor acknowledgement form that is required to be completed for individuals providing personal services to a public employer on or after January 7, 2013.
Maniaci moved to adjourn. Seconded by Fusner. All ayed.
Jason T. Baughman, CPA, Fiscal Officer