JANUARY 2012 RE-ORGANIZATIONAL MTG.
BOARD OF MUSKINGUM TOWNSHIP TRUSTEES
DATE: January 1, 2012
PURPOSE OF MEETING: Re-Organizational Meeting
OPENING: Muskingum Township Trustees met in special session at 9:00 a.m. on January 1, 2012 for the re-organizational meeting in the Fire Building. Trustees Mike Maniaci and Steve Fusner and Fiscal Officer Jerri Salmons were present. Matt Hittle was absent due to being out of town. There were 5 residents present.
Steve Fusner nominated Mike Maniaci for Chairman, Maniaci seconded. All ayed. Maniaci nominated Steve Fusner for Vice-President, seconded by Fusner, all ayed.
Maniaci made the motion to have Matt Hittle and Steve Fusner on the Burial Committee. Seconded by Fusner. All ayed.
Maniaci made the motion to keep the emergency labor at $8.00 per hour unless they have a CDL and then they would be paid $10.00 per hour. Seconded by Fusner. All ayed.
Trustees Maniaci and Fusner tabled the cemetery mowing discussion until February since they have no estimates at this time.
Steve Fusner made a motion to increase the road crew workers Curtis Salmons and Charles Mattingly’s pay rate by $.25 per hour. Salmons would increase to $15.50 and Mattingly to $13.50. Maniaci seconded. All ayed.
Mike Maniaci stated that according to the public records policy, public records will be provided in a timely manner/or the next regularly scheduled meeting. That there will be a written request advising what records is requested. The charge will be $.05 per page and $2.50 for cassette tape copies. There will be no free copies made. The handbook will be amended at the next meeting. Fusner seconded. All ayed.
Maniaci passed a credit card resolution stipulating who has township credit cards, who uses them and how much can be spent.
Tractor Supply - Two Road Employees & Fiscal Officer
Exxon - Cancelled per Maniaci Seconded Fusner
Lowes - Two Road Employees
All three trustees and Fiscal Officer will have access to the Capital One Visa Card, Tractor Supply and Lowes. The limits for all cards would be $150.00. If over that amount, permission must be obtained by trustees. Fusner seconded.
Maniaci made the motion that the Township equipment can be operated by all road crew and trustees or any other person who has been authorized by the trustees or road crew to do so. Fusner seconded. All ayed.
Maniaci made a resolution to have the health insurance premiums and trustees salaries taken from the road and bridge fund and also the general fund. The trustees will use the new “Payroll Certification” form which indicates a percentage of how much time was spent in the service of the Road and Bridge Fund and the General Fund. This resolution allows for the health insurance premiums and salaries to be partially taken out of the road and bridge and general fund. Fusner seconded. All ayed.
Trustees were also in agreement to approve the temporary appropriations until the permanent appropriations come into effect.
Maniaci stated that the public records policy is posted in the township hall, the township garage and both fire stations.
Mike Maniaci made a resolution to nominate J.D. Johnson as the Fire Prevention Officer for our township. He would assume all official duties according to O.R.C.505.38. Fusner seconded. All ayed.
Maniaci stated the inventory will be completed next month and then submitted to the County Engineer within the next two weeks.
The Records Commission, according to O.R.C. 149.42 will consist of a Chairman of the Board; this being Mike Maniaci and the Fiscal Officer, Jerri Salmons will be the Records Commission. Maniaci made the motion, seconded by Fusner. All ayed.
Maniaci made the motion that employees/elected officials who are authorized to use their private vehicles for township business such as conferences, training, etc. will be reimbursed at the standard mileage reimbursement rate established by the I.R.S. of $.50 per mile which is allowable under the O.R.C. Fusner seconded. All ayed.
Trustees agreed to keep the record keeping policies that are in place now, the same as in the past. Which are according to the handbook we have. Fusner seconded.
Maniaci moved to keep the regular monthly township meetings the first Thursday of every month at the township fire station at 7:00 p.m. That is will be posted in the newspaper once, on the website and posted monthly on the sign in the front of the township. Any changes or special meetings will be posted on the website, the sign out in the front of the township hall at least 24 hours before the meeting. Fusner seconded.
In regards to “Storage and distribution of personnel files and personal information”, Maniaci appointed the fiscal officer to have control of all files. Fusner seconded. All personnel files will be in a locked filing cabinet at the township building. There is to be a written request specifying what type of personal information people want. Fiscal Officer was informed that he/she is responsible for all the rules adopted in accordance with these section and will show trustees the requests made; they can sign off on the request which will show they are monitoring the accuracy of the requests. If there is a question of what can or cannot be released, fiscal officer is to contact legal counsel, Bud Chess. If above rules are not followed a written reprimand could be issued from the prosecutor’s office and could lead to termination depending on the situation. Maniaci made the motion to accept this procedure. Fusner seconded.
Maniaci made the motion that the Fiscal Officer will keep a copy of all records requests. Fusner seconded.
Maniaci moved to adjourn. Seconded by Fusner. All ayed.
Jerri A Salmons, Fiscal Officer